Job Description

This role has been created to assist our 4 strong executive team with the everyday essential administrative and secretarial duties to ensure day to day operational needs are achieved whilst concurrently providing support on a variety of projects as the business continues to establish change and growth in a dynamic marketplace. This role has to be flexible, adaptable and be able to coordinate multiple activities across our internal operational teams. At the same time the role will have regular interaction with our external partners.

Who are we:

Furnished Homes is a specialist supplier of new furniture to social housing providers, care homes, landlords, NHS, relocation groups, private and public bodies. As a family owned and run company, we were established by a former housing officer who saw a need to spend less time furnishing homes and more time helping clients. We are here to help busy housing professionals turn empty houses into ready to let homes. Our nationwide free delivery service offers everything from installation to removing waste packaging and unrequired items.

Role Responsibilities:

General administration including document management, maintenance of electronic calendars, minute taking, report compilation and produce presentations. Organising events and travel. Coordinating Director approval of holidays for Heads of Departments. Provide assistance to the HR team with recruitment administration as and when required. Producing quarterly newsletter and CSR/charitable work communications. Coordinating and administering computer, mobile phone equipment and WhatsApp chat group tasks for new and leaving employees. Mobile phone contract management, being the key liaison both internally and with external bodies. Dealing with administrative activities to support operational projects. Coordinate ISO Quality and Environmental Management System compliance and audits. Support and lead on designated business development projects including policy and procedure development. Identify and initiate improvement initiatives to administrative processes. Support the coordination of Health & Safety Committee and agreed actions. Manage DSE assessment compliance and eyecare vouchers administration. Coordinate and administer employee ID badge management. Support the Data Protection Officer ensuring delivery and communication on compliance with the law and best practice. (Full training can be provided where required).

Role Expectations:

Ability to prioritise and multitask whilst maintaining accuracy, efficiency and ensuring effective verbal and written communication throughout. The role is pivotal to ensuring the requirements of the executive team are understood, actioned and completed in a professional manner. Adaptability in relation to working autonomously and with teams. Embrace and enjoy being part of a family run business which is evolving and on a journey of change.

Selection Criteria:

Have a minimum of 2 years proven experience within senior administrative/office manager or personal assistant roles at senior management level. Accomplished home worker with an appropriate home working space inclusive of reliable hi-speed internet connection and good mobile phone connectivity. Have a thorough understanding and experience of undertaking a varied range of office administration tasks and duties. Be a competent computer user with a high level of experience with all MS office products. Good communication skills both written and spoken, also aligned to presentation skills. High level of attention to detail. Highly organised. Able to handle confidential matters with discretion and sensitivity. Mobile phone management experience would be ideal. GDPR compliance experience would be ideal.

Finally:

The hybrid requirement of this role will require ability to travel to the North Bristol (BS37 5NG) based operational site 2 days per week. Consideration will be given to flexibility around the start and finish times of this full time role.
Job Types: Full-time, Permanent

Pay: 33,570.00-38,370.00 per year

Benefits:

Casual dress Company events Company pension Employee discount On-site parking Work from home
Schedule:

Monday to Friday No weekends
Work Location: In person