Job Description

Role: Executive Coordinator

Salary: 30,000-40,000 per annum

Reporting into: Bradley Webster - Managing Partner

Supporting: Bradley Webster - Managing Partner. Tim Bush - Senior Partner. Andrew Little - COO

Based: London (Eltham) will consider other locations: Either Birmingham or Manchester.

Who are Baily Garner?


With nearly 50 years of experience, Baily Garner LLP is a leading multidisciplinary construction consultancy with over 250 employees and offices in Eltham, Manchester, and Birmingham-delivering national coverage. We provide a full suite of services including Architecture, Building Surveying, Quantity Surveying, Project Management, M&E Engineering, Sustainability Consulting, and more.


Our purpose is to positively impact people's lives. We achieve this by delivering exceptional service and creating opportunities that make a real difference-for our clients, end users, our people, and the planet.



As the Baily Garner Executive Coordinator, you will provide a high-level administrative support to key members of the Board, ensuring smooth operations and effective communication. You will manage schedules, coordinate meetings, handle correspondence, and often lead on key projects and operational efficiencies. Your role is to support the practice and its leaders by ensuring daily operations run effectively.



Here's a more detailed breakdown of the role:



Key Responsibilities:

Administrative Support:

This includes managing calendars, scheduling meetings and appointments, handling travel arrangements, and preparing correspondence.

Communication and Coordination:

The Executive Coordinator act as a liaison between executives, employees, clients, and external parties. They facilitate communication, ensuring information flows effectively.

Project Management Support:

Lead and drive projects forward, project planning, task delegation, and tracking progress.

Process Improvement:

Identify areas for improvement in administrative processes and implement solutions to enhance efficiency.

Confidentiality and Discretion:

The Executive Coordinator will often handle sensitive information and need to maintain confidentiality and act with discretion.

Independent Decision Making:

You may need to make independent decisions regarding scheduling, travel, or other administrative tasks, especially in roles supporting senior executives.



Skills and Qualities:

Excellent organisational skills:

Managing multiple tasks and deadlines effectively is crucial.

Strong communication skills:

Facilitating communication and conveying information clearly is essential.

Proficiency in Microsoft Office Suite and other relevant software:

This includes Word, Excel, PowerPoint, Outlook, and potentially project management software.

Time management skills:

Prioritising tasks and meeting deadlines in a fast-paced environment is essential.

Problem-solving skills:

Identifying and resolving issues independently is important.

Adaptability and flexibility:

The ability to adjust to changing priorities and handle unexpected situations is crucial.



In essence, The Executive Coordinator is the backbone of organisational efficiency, enabling Bradley, Tim and Andrew to focus on strategic goals by handling the day-to-day administrative and operational tasks to drive projects forward.



Baily Garner are looking for someone who is keen to work in fast paced environment and who may like to consider in the future developing their career further at Baily Garner.



Baily Garner is a modern Multi-disciplinary Consultancy, with collaborative innovation at the heart of what we do. We offer a competitive starting salary, along with an excellent benefits package, and professional progression opportunities as we look to expand the London team. This is a full-time position however we would consider part-time applications.



Some of our amazing benefits include:


Flexible working hours (choice of start and finish times based around a 7.25 hour working day, core hours between 10am-4.15pm)


Life assurance cover (four times annual salary) for all colleagues.


In-house mental health first aiders


Hybrid working (potential to work from office and home)


Birthday leave


Biannual pay reviews


Scottish Widows pension and salary sacrifice (4.5% contribution matched)


Professional development scheme


Sponsorship of professional fees


2 paid corporate social responsibility days


Regular social events



If you are interested in joining our friendly and professional team please apply with CV and covering letter/email detailing why you believe you are suitable for the role.



Baily Garner LLP are an equal opportunities employer and positively encourage applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity/paternity needs.



Timeline:


The application window closes on the 30th of May. We aim for shortlisted candidates to be invited to a first stage Microsoft Teams interview during the week commencing 2nd June. Formal interviews will follow in the week commencing 9th June. We aim to make an offer shortly thereafter, with the successful candidate expected to start by the end of July 2025.



We are committed to ensuring a fair and inclusive recruitment process. If you require any reasonable adjustments to be made at any stage, please let us know.



Example: If you need additional time for assessments, require materials in an alternative format, or need a different interview setting, please inform us, and we will make the necessary arrangements.