Job Description

Job Summary

Role Overview

We are seeking a highly organised, proactive, and discreet Executive Personal Assistant to provide comprehensive administrative and personal support to senior leadership. The successful candidate will act as a trusted gatekeeper, ensuring the executive's time, priorities, and communications are managed efficiently and professionally.

This role requires exceptional organisational skills, sound judgement, and the ability to anticipate needs in a fast-paced environment.

Key ResponsibilitiesExecutive Support

Provide high-level, confidential administrative support to the Executive Manage diaries, appointments, meetings, and travel arrangements Act as the primary point of contact between the Executive and internal/external stakeholders Screen and prioritise emails, calls, and correspondence Prepare agendas, presentations, reports, and briefing notes Attend meetings where required and produce accurate minutes and follow-ups
Operational & Business Support

Coordinate internal and external meetings across multiple time zones Liaise with senior management, board members, clients, and partners Assist with project coordination and tracking key actions and deadlines Maintain organised digital and physical filing systems Handle expenses, invoices, and basic financial administration
Personal Assistance (as required)

Manage personal appointments and commitments Arrange personal travel, events, and logistics Handle ad-hoc personal tasks with discretion and efficiency
Skills & ExperienceEssential

Proven experience as an Executive PA, Personal Assistant, or similar senior support role Exceptional organisational and time-management skills Strong written and verbal communication skills High level of discretion and confidentiality Ability to multitask and work under pressure Proficiency in Microsoft Office / Google Workspace
Desirable

Experience supporting C-suite or Founder-led businesses Project management or operations exposure Experience working in fast-growing or entrepreneurial environments
Personal Attributes

Proactive and solutions-focused Highly detail-oriented and dependable Calm, professional, and confident Flexible and adaptable to changing priorities Strong interpersonal and relationship-building skills
What We Offer

Competitive salary (dependent on experience) Opportunity to work closely with senior leadership Dynamic and supportive working environment Long-term career development opportunities
Job Type: Full-time

Benefits:

Company pension Employee discount On-site parking
Work Location: In person