Job Description

Reference
HUL/25/0750

Full Time Equivalent Salary (based on a 37 hour working week)

29540 - 35412


Occupational group
Administration/Clerical
Job term
Full Time
Appointment type
Permanent
Hours
37
Division
Strategic Commissioning & Delivery
Closing Date
28 January 2026
Proposed Shortlisting Date
05 February 2026
Proposed Interview Date
17 February 2026
Place of work
The Guildhall, Hull HU1 2AA
For an informal discussion please contact
Mark Nearney
Contact telephone
01482 612 598

We are looking to appoint a Grade 7 Executive Support Officer to work with our Executive Director of Housing and Communities.



This role provides an excellent opportunity to provide personal assistance and business support in a highly efficient and confidential working environment. You will be responsible for delivering a high quality and effective service for the Executive Director's senior management team, using your own judgement and initiative to ensure the senior management team is kept fully informed.



You are required to have effective communication skills, be adept at using emotional intelligence to anticipate issues before they arise and have excellent research and organisational skills to deal with issues and be effective in this role. You will also understand the way that Hull City Council works and the key issues of the moment.



The role requires the successful candidate to maintain daily communication with the Executive Director on behalf of individual members of staff, managers and elected members relating to case specific requests for information, liaising on behalf of the Executive Director with council services, elected members, partner organisations and the corporate strategy team.



If you have experience in arranging complex and operational meetings, minuting, maintaining action trackers, organising, supporting and providing business support for routine leadership meetings then this role may be suitable to you. The duties include preparing agendas, room bookings and supporting the facilitating of presentations etc. The postholder will also support the Executive Director with projects to ensure work progresses and ensuring governance processes run smoothly.



Responsibilities in the role also include coordinating, and monitoring MP, elected member and other enquiries, processing various HR and finance requests which require approval ensuring deadlines are met. The postholder will ensure information is accurate and that relevant services are communicated with effectively and support the Executive Director with HR related case discussions, following both informal and formal processes.



The postholder should have excellent IT skills, diary management skills as well as experience resolving critical and conflicting issues and demands, with the ability to prioritise meetings, calls and workload using their own judgement and initiative to provide a responsive support.



The role can be demanding, and you must be able to maintain confidentiality. Evidence of extensive administration experience, excellent interpersonal and communications skills is essential to deliver an efficient business support service at all professional levels.



If you feel that you meet the essential requirements for this role then we would welcome an application from you. The post is based at The Guildhall, hybrid working arrangements are in place and you will be expected to work with other ESO's and PAs to provide directorate wide cover.



Please ensure that your application demonstrates how you meet the essential criteria against the person specification as listed in the job description.



For an informal discussion about the role, please contact Mark Nearney, Executive Director of Housing and Communities on 01482 612598.



Please click below for further guidance on how to apply and benefits of working for Hull City Council.



How to apply for our jobs - Working for Hull City Council



Benefits of working for Hull City Council - Working for Hull City Council



Why Hull is a great place to live and work - Working for Hull City Council



Please ensure that you complete and submit your application by midnight on the closing date.



We are committed to increasing the diversity, equity, and inclusion within our workforce to represent the people we serve and build an environment in which everyone can feel like they belong. We encourage people from all backgrounds to apply.



We adopt a 'name blind' approach to shortlisting. Recruiting managers will not have access to personal information, including your name and contact details, until a shortlisting decision has been made. Equality monitoring information is not accessible by recruiting managers at any stage.



We reserve the right to amend the dates associated with this advert, which may include closing the advert early where required.



The Council is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all employees and volunteers to share this commitment.