Job Description

:
Facilities Admin Co-Ordinator
SITE: Odyssey Group
LOCATION: Queen's Quay, Belfast, BT3 9QQ
RESPONSIBLE TO: Facilities Manager
TERMS: 37.5 hours per week, flexibility is required due to the nature of the role.
DATE: November 2025
OVERALL PURPOSE OF THE JOB:
This is an exciting opportunity to be part of the Site Wide Facilities Team, providing support to a busy maintenance team. This post will work closely with teams and contractors throughout the site, while organising administrative duties to ensure the smooth running of a busy department. You will promote a professional image of the company and be knowledgeable about the company and experience we provide.
SELECTION CRITERIA
Essential Criteria

• A minimum of 1 years' experience within a facilities management environment or a similar business role.
• Experience in using a CAFM system.
• Extensive use of Microsoft Office including word and excel
• Experience in raising purchase order numbers and dealing with contractors.
• Experience in arranging contractors ppm tasks.
• Collating engineers and contractor reports in a database system.
• Strong organisational skills for self delivery and attention to detail.
• Excellent written & verbal communication skills.
• Flexible approach to the needs of the department.

Desirable Criteria

• Knowledge of accounts processes and procedures

Salary
24,500 - 25,000 per annum dependent on experience
Benefits
The Odyssey Group has a range of benefits which it offers to full and part time staff[1].

• Free car parking.
• 33% Discount in the W5 cafe, including coffee and 10% discount in the W5 shop.
• Complimentary tickets to Belfast Giants and friends & family access to W5.
• Holidays commence at 31 days per year rising to 34 [prorata for part time staff.]
• Company paid social events.
• Contributory pension scheme, life assurance and paid sickness benefit.
• A comprehensive health cash plan plus Winter Flu Vaccination Scheme.
• Salary Sacrifice including pensions, holiday and cycle to work schemes.
• Training opportunities.

[1] [Some T&Cs and qualifying periods may apply]

Skills Required