Job Description

Job Title: Facilities & Administrative Coordinator
Location: Victoria, London
Pay: 13-14phr
Duration: 3 weeks cover
Hours/Days: Monday - Friday 9am-6pm
Start Date: Monday 27th October 2025
End Date: Friday 21st November 2025
Are you a dynamic individual with a passion for providing exceptional customer service? Do you thrive in a fast-paced environment and enjoy a variety of tasks? If so, we have the perfect opportunity for you!
Key Responsibilities:

• Deliver Outstanding Customer Service: Be the friendly face of our services, ensuring all inquiries are met with enthusiasm and efficiency.

• Support Facilities Operations: Manage day-to-day arrangements essential to the smooth running of our building.

• Assist with Accounting Tasks: Handle internal cross charges, invoice coding, and raise purchase orders with precision.

• Proactive Enquiry Management: Respond to emails and phone calls, tackling issues with a positive attitude.

• Supply Management: Keep track of supplies, placing orders when necessary to maintain our standards.

• Reporting & Presentations: Submit timely reports and prepare engaging presentations as assigned.

• Client Account Support: Help set up new client accounts and maintain our car fleet records.

• Security Pass Production: Create scheduled and ad hoc security passes to ensure safety.

• Knowledge Base Maintenance: Keep the Services handbook up to date for seamless access to information.

• Event & Hospitality Coordination: Order catering, book staff, and assist with internal and external events.

• Ad-hoc Support: Be ready to lend a hand with additional requests and meetings as needed.

Essential Skills:

• Solid Communication: Exhibit excellent written and verbal communication skills to engage effectively with colleagues and clients.

• Interpersonal Skills: Build strong relationships and foster a collaborative environment.

• Desire for Growth: Show eagerness to tackle challenges and develop new skills.

• G Suite Proficiency: Intermediate to advanced knowledge of G Suite to facilitate daily tasks.

• Customer Service Commitment: Demonstrate a strong customer service approach, always aiming to exceed expectations.

• Multitasking & Time Management: Balance multiple tasks with superb prioritisation skills.

• Administrative Experience: Have prior experience in similar administrative roles.

• Office Management Knowledge: Familiarity with office procedures and basic accounting principles is a plus!

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.
By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

Skills Required