Job Description

Facilities Administrator Salary: 33,000 - 35,000
Based in Gunnersbury, West London
Office Based
An international independent school based in Gunnersbury, West London are looking a Facilities Administrator to start ASAP. The Facilities Administrator supports the efficient operation of the school's premises by providing administrative coordination for all facilities activities. This includes managing the facilities ticketing system and maintenance requests, coordinating procurement of maintenance supplies and equipment, liaising with external suppliers and contractors for facilities projects, and helping ensure compliance with health and safety regulations on site.
Facilities Administration duties include:

• Manage the facilities ticketing system by logging incoming maintenance requests, prioritising tasks, and assigning tickets to the facilities team.
• Track progress of outstanding requests and ensure timely completion, minimising disruption to teaching and learning.
• Coordinate and schedule yearly routine maintenance with contractors such as deep cleans, fire extinguisher filling, boiler maintenance.
• Ensure all preventative maintenance and reactive repair tasks are carried out promptly and to a high standard by contractors.
• Liaise with external contractors, vendors, and service providers for specialised facilities work or projects as directed by the HR Director.
• Ensure all contractors coming to site are escorted and have relevant Safeguard Checks.
• Manage purchasing for the facilities department to maintain appropriate stock levels of maintenance supplies and equipment.
• Maintain accurate records and documentation for all facilities operations.
• Prepare basic reports or summaries of facilities activities for senior management.
• Coordinate regular health and safety activities such as fire alarm tests, fire drills, and equipment safety inspections.
• Provide a facility to do list from external Health & Safety audits
• Provide administrative support for any facilities improvement projects or larger maintenance works.

Experience and skills required:

• Facilities administration experience ideally within a school environment, open to other industries
• Strong administration skills
• MS Office including, Word, Excel, Outlook
• Experience of using Zendesk advantageous, training will be given
• Reliable, trustworthy, can work independently.
• DBS cleared - advantageous

Benefits:

• 25 leave plus bank holidays, +closed at Christmas, - holidays to be taken in school holidays
• Subsidised lunches daily
• Company pension 4% employer and 4% employee
• Cycle to work
• Parking
• Employee Assistance Program
• Hours: 8am - 4pm during term time / 9am-4pm during holidays

Huntress Search Ltd acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles.
We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout.
PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.

Skills Required