Job Description

Job Title: Facilities Administrator
Location: Bordesley Green
Department: Facilities
Pay: 13.22 per hour
Hours: Monday - Friday, 8:00am - 2:00pm
Type: Temporary, ongoing
About the Role
Our client is looking for a highly organised and proactive Facilities Administrator to join their team in Bordesley Green. This role is essential for ensuring smooth operations within the Facilities Department, providing administrative support, managing a virtual helpdesk, and coordinating with internal teams and external contractors.
You will play a key role in keeping the department running efficiently, ensuring all administrative processes are handled accurately and on time.
Key Responsibilities

• Provide comprehensive administrative support, including preparing letters, reports, and spreadsheets.
• Liaise with contractors, suppliers, professional bodies, and external consultants.
• Maintain organised electronic and hard copy filing systems.
• Professionally handle incoming calls and enquiries.
• Process invoices and petty cash in line with finance procedures.
• Monitor stock levels, obtain quotations, and place orders.
• Schedule inspections and maintain team diaries.
• Arrange meetings, take minutes, and distribute relevant documentation.
• Collect and input data for reports and dashboards.
• Support ID card requests and provide cross-cover for other administrators as required.

Essential Qualifications & Experience

• NVQ Level 2 in Business Administration, RSA3, or equivalent administrative experience.
• Excellent telephone manner and accurate message-taking skills.
• Ability to take accurate notes and minutes during meetings.

Desirable Qualifications & Experience

• NVQ Level 3 in Business Administration.
• ECDL certification.
• Customer Care training.
• Previous experience in NHS or healthcare settings.
• Knowledge of Facilities functions (Estates, Hotel Services, Catering).

Benefits

• Access to training and development opportunities.
• Employee Assistance Programme for wellbeing support.
• Free on-site parking.
• Flexible working options where possible.

If you are interested, please apply or get in touch with us on 0121 643 5000 or via email at David.Bristol@pertemps.co.uk or Gabriele.Strazdauskaite@pertemps.co.uk!

Skills Required