Job Description

Overview

We are seeking a highly organised and proactive Self employed Facilities Administrator / Facilities Coordinator to lead the smooth running of our office operations while also acting as a front-facing representative of the company. This role blends administration, people management, and public relations with a commercial mindset. The successful candidate will oversee daily administrative processes, foster a productive work environment, build strong relationships, support business development initiatives, and ensure the company projects a professional, growth-focused image.

This position requires a keen eye for detail, excellent communication skills, and proficiency in relevant software tools, making it pivotal in helping our team achieve business objectives and drive growth.

Duties

Manage the day-to-day operations of the office, including administration, scheduling, and team support. Oversee budgets, monitor expenses, and handle procurement of office supplies and services. Develop and maintain efficient office systems, procedures, and reporting structures. Supervise planned and reactive maintenance, coordinating with contractors and maintenance staff. Keep accurate records of maintenance activities, health & safety checks, and compliance audits. Work collaboratively with teams to ensure the delivery of high-quality services. Organise and coordinate schedules, appointments, and meetings to optimise team productivity. Identify and research potential partnerships, clients, and growth opportunities. Support directors with strategic decision-making by providing administrative and market insights.

Skills

Proven experience in office and operations management, with a background in maintenance or facilities management. Strong communication and client-facing skills, both written and verbal. Excellent organisational and multitasking abilities, with the capacity to prioritise in a fast-paced environment. Skilled in professional report writing and presenting information clearly. Experience contributing to business growth or supporting development initiatives. Ability to work independently while collaborating effectively within a team. Strong problem-solving skills, able to address challenges proactively and efficiently.
Job Type: Full-time

Pay: 30,000.00-35,002.00 per year

Benefits:

On-site parking
Application question(s):

Must have two years Maintenance or Facilities management knowledge
Work Location: In person