Job Description

Job Title: Self-employed administration coordinator

The specific roles of the SLACCbusiness

administrator

administrator will be:

Proposed SLACC (CIO) Business Administrator

Finance

To carry out weekly data entry to Quickbooks for authorisation & payment by trustees.

Support trustees in monthly reconciliation of accounts, monthly reports to trustees and annual presentation of accounts for submission to Charities Commission after AGM

Support to Board and committees

Bi-monthly Trustees meeting agenda preparation, minuting and attendance

Complete contracted specified tasks for SLACC CUO)

Support to other volunteer work

Liaison with other contractors (community project ; food logistics and kitchen managers)

Monthly WiW Oversight group and periodic business planning group meeting. Attendance plus agenda and minutes

Responding to contractors requests & passing to trustees as necessary

Managing bookings ( Trybookings) and support administration of kitchen manager

Ongoing management tasks

Safeguarding ( incl DBS checks) and H&S administration

Managing membership and increasing Including Go Cardless records

Support trustees in policy development and updating

Communications

Edit ( material provided) slacc Newsletter following trustee meeting and "second helpings" the WiW news. ( both using Mailchimp)

Website maintenance with support from others

Summarising and presenting impact data provided

Hall Management

Managing requests to book the hall and calendar maintenance,

Terms of Contract

12-month self-employed contract at the value of 20,000 commencing September 2024.

Calculated on the basis of 21 per hour with a suggested average of 20 hours per week when not on leave.

Hours flexible, to be managed by individual in line with the project need.

Some weekend working expected.

Candidate will need their own business insurance.

Onsite and remote working expected

As this is a new role, it will be reviewed over the course of the contract with possible extension subject to funding.

How to Apply

Applications should be made via INDEED

You should send your CV and covering letter stating how your knowledge, skills and experience match the role, before midnight on Friday 16th August 2024 .

Interviews will be held for those shortlisted week commencing 2nd September 2024. There will be a short task on the day which does not require specific prior preparation.

Successful person will be notified by Friday 6th September. Unsuccessful candidates will be notified shortly after.

Background Information

Our Recent Journey

The Waste into Wellbeing project runs a weekly Kendal People's Cafe, 3 weekly food larders, and a community based cooking programme. Through these activities we are delivering wellbeing at both the individual and community levels, through creating friendships, improving cooking skills, nutrition and diets, and the improving mental health of our customers and volunteers.

Through its delivery, WIW has raised its profile in Kendal and surrounding villages, and is now recognised not only for its high performing social and environmental impact, but for its professional operation, stringent documented procedures and supportive volunteer community.

Developing Partnerships

During 2023 alone, WIW not only partnered with around 10 local retailers and food business to collect surplus from, but delivered projects alongside other local groups and organisations, such as NHS, Kendal College, Oaklea Trust, Sandgate School, Kendal Climate Jury, Simply Repair, Future Fixers, Kirkbarrow, Burneside, Sandylands, Hallgarth and Staveley Residents Associations, Kendal Refugee Network, Cumbria Adult Services, Action for Children and a host of schools, faith groups and community centres to ensure our support reaches those in need. In addition we support annual festivals such as Kendal Torchlight Carnival and Kendal Unity Festival.

Raising its Profile

In recent years, activities delivered by WIW have been recognised in local and national press, including Sunday Telegraph, National Refugee Forum, BBC Radio Cumbria, ITV Border News, Cumbria Life and Cumbria Crack. In 2018 it received the local Wainwright Award for innovation from the Town Council and this year it was again chosen as the Mayor of Kendal's chosen charity project for the second time.

Managing Growth and Securing Premises

Over the last three years, the volume of surplus food intercepted by WiW has risen significantly, from 5 tonnes in 2020 during the pandemic to over 42 tonnes in 2024

Storage and processing facilities at Stricklandgate House didn't enable further growth: our

After 3 years of searching, WiW has now moved into its own designated premises. The site of the old United Reform Church has been purchased by private owner, Bruce Withington,with the vision of preserving and renovating the Church building and adjacent sports hall as a sustainability and community hub for the local area. With support from WiW and Kendal Town Council (KTC), the owner has formed a CIC to provide leadership and governance for the development and running of the site, to be named The Eddington Kendal. A Heads of Agreement confirms that the ownership of the sports hall, where WiW is to call home, will in due course pass to the CIC. The three partners, WiW, KTC and the Eddington Kendal CIC have signed a Memorandum of Understanding to set out the terms of the partnership. Not only will The Eddington provide space for WiW's operation to grow, it will provide an opportunity for other climate conscious and community focussed activities, responding to the needs of Kendal's residents and the recommendations of Kendal Town Council's Climate Jury. WiW moved into the new premises at the end of June 2024 and has agreed a license for the next 3 years (with rent being funded by KTC).

WiW is an inclusive charity project which welcomes people from all walks of life, without a need to register or be referred. Our services reach some of the most vulnerable and socially isolated individuals in our communities, and our volunteer and placement opportunities provide training and support to a host of people, including vulnerable adults and young people.

In 2024, Waste into Wellbeing:

Hosted 38 cafes serving 1988 meals

Held 45 Lunch Bunch sessions serving 788 lunches to vulnerable elderly residents in partnership with NHS ICC team

Opened the larder 150 times, serving bags of groceries

Delivered a pilot outreach programme with more than 30 cooking events, reaching over 350 people and offering 11 student and young learner placements

Offered 6000 hours of volunteer opportunities to local residents

WiW employs two part-time paid contractors on a freelance basis:
A Food Logistics Coordinator (fully funded through customer donations)

A Project Manager ( currently being advertised alongside this post)

A Kitchen Manager

WiW now has a cohort of 120 volunteers to support its delivery.

Job Type: Fixed term contract
Contract length: 12 months

Pay: Up to 18,000.00 per year

Benefits:

Flexitime
Ability to commute/relocate:

Kendal LA9 4HE: reliably commute or plan to relocate before starting work (preferred)
Work Location: Hybrid remote in Kendal LA9 4HE