Job Description

:
We are currently recruiting for a Facilities and Maintenance Administrator to be based from our site in Coventry. This role will be on a Fixed Term contract basis for up to 12 months to cover maternity.
In this varied and challenging role you will assist in coordinating the Engineering Team's administration and documentation to ensure compliance with guidance and legislation.
About the role:

• Liaising with third party contractors to arrange service dates / documentation - RAMS, Pre-alerts, Inductions, Insurance Details
• Updating / Maintaining Maintenance Tracker / New Dashboard
• Update records on company systems including:

• Systems updates for Engineering, Facilities, Maintenance and other related equipment or activities supported by Qpulse.
• Ensure updates are entered into the MMS in a timely manner to provide performance management.
• Interact with various departments / external companies via telephone, email or in person to provide information and resolve issues when possible or ensure escalation to correct department or level for solutions.
• Support cost savings through continuous improvement.
• Perform administrative activities, including:

• End dates of service contracts & advise of renewals dates.
• Internal audits to ensure compliance.
• Budget & Expenditure Tracker for the Facilities & Maintenance and Engineering Team. o
• Ensure UK Engineering Team's (Engineering, Maintenance, and Facilities) administration and documentation to ensure completeness and compliance per local laws, guidance, and legislation.
• Carry out procurement/purchase requisitioning activities within the UK Engineering and Facilities Team.
• Maintenance and analysis of database up to date with timely, accurate, and detailed information across UK e.g. Task completion, overdue, hours with contractors, travel time.
• Liaise and work closely in conjunction with teams from other UK sites

Your Key Skills/Experience:

• Previous relevant administration experience obtained in a similar role working within maintenance, facilities or Engineering
• Excellent IT knowledge and experience using all Ms Office products including Excel
• Strong prioritisation skills
• Excellent communication skills with ability to update, challenge and chase stakeholders of all levels (internally) and externally (contractors/third parties)

Compensation
DP World offers exciting and challenging roles within a growing international organization. We strive to hire and develop the right people, locally and globally; stimulating personal growth and self-development within an informal atmosphere. We offer a market competitive compensation package.
About DP World
We are the leading provider of worldwide smart end-to-end supply chain logistics, enabling the flow of trade across the globe. Our comprehensive range of products and services covers every link of the integrated supply chain - from maritime and inland terminals to marine services and industrial parks as well as technology-driven customer solutions. Both syncreon and Imperial are part of our family.
We deliver these services through an interconnected global network of 295 business units in 78 countries across six continents, with a significant presence both in high-growth and mature markets. Wherever we operate, we integrate sustainability and responsible corporate citizenship into our activities, striving for a positive contribution to the economies and communities where we live and work.
Our dedicated, diverse and professional team of more than 97,657 employees from 158 nationalities are committed to delivering unrivalled value to our customers and partners. We do this by focusing on mutually beneficial relationships - with governments, shippers, traders, and other stakeholders along the global supply chain - relationships built on a foundation of mutual trust and enduring partnership.
We think ahead, anticipate change and deploy industry-leading digital technology to further broaden our vision to disrupt world trade and create the smartest, most efficient and innovative solutions, while ensuring a positive and sustainable impact on economies, societies and our planet.
DP World is committed to the principles of Equal Employment Opportunity (EEO). We strongly believe that employing a diverse workforce is central to our success and we make recruiting decisions based on your experience and skills. We welcome applications from all members of society irrespective of age, gender, disability, race, religion or belief.
By submitting your resume and application information, you authorize DP World to transmit and store your information in the world-wide recruitment database, and to circulate that information as necessary for the purpose of evaluating your qualifications for this or other job vacancies

Skills Required