Job Description

Facilities and Office Support Administrator
29,000 - 31,000 per annum doe
Mon - Fri 9am - 5pm (Office Based)
Location: Fulham, London. SW6
Immediate start
Property Management / Health & Safety experience required
Company:
Leading provider / charity of supported housing for vulnerable and disabled veterans in the UK.
The Role:
To provide an excellent customer service role on reception and via a central telephony provision across all sites. Delivering high-quality office admin support that contribute to business efficiency, whilst ensuring compliance with health and safety standards.
Duties:

• Provide face-to-face reception services and first-contact support to residents, visitors and contractors.

• Manage office supplies, equipment, and administrative systems.

• Maintain accurate records and logs, as directed by your line manager.

• Support the processing of housing-related documentation and the onsite-delivery

• Process incoming mail in line The Foundation's policy and data protection principles.

• Prepare purchase orders (PO) and send to suppliers.

• Organise supplier invoice approvals/authorisations as directed by your line manager.

Data

• Input data to a variety of databases and spreadsheets efficiently and accurately, in line with procedures, internal controls, and financial standards.

• In collaboration with housing, support and finance, gather, compile, and validate data from various sources, to ensure the business systems are updated with the latest information and then report any errors to your line manager.

• Cleanse data to identify and handle missing or inconsistent information, producing

Facilities Management:

• Working with the Property team, support contractors and service providers during onsite visits and works.

• When not on reception, monitor non-residential communal areas and ensure they are safe, clean, and welcoming.

• Assist with internal office moves, refurbishments, and space planning.

Compliance & Safety:

• Assist your line manager in ensuring non-residential areas meet health and safety, fire safety, and environmental standards. Support the implementation of emergency procedures.

• Act as one of the designated First Aiders and Fire Wardens for The Company.

• Within the Business Services remit, maintain documentation for audits and inspections.

Financial control :

• Work within established budgets and maintain accurate financial records.

Record keeping and data management:

• Maintain confidentiality of records and information relating to Data Protection policy and procedures.

Quality and regulatory compliance:
Health and Safety:

• Work in accordance with Company policy and legislative requirements for health and safety

and report any accidents or potential accidents and near misses.
Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.
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Skills Required