Job Description

Devonshires has been based in the City of London for more than 150 years. From our offices in
London, Leeds, Birmingham, and Colchester we provide legal services throughout England and
Wales. Our clients range from some of the world's largest multi-national corporations to private
individuals. We act for a significant number of charities, housing associations and Regulators.
We would describe ourselves as "full service" with specialists in Commercial/Corporate, Civil
Litigation, Housing, Employment, Real Estate & Projects & Property Development. Over the past
few years, we have grown significantly and now have over 350 employees and a growing
international reach.
Job Purpose:
To support the effective day-to-day operational of facilities by ensuring a safe, clean, and well-
maintained working environment.
Provide a general administrative support service to the fee earners, secretaries and other
support staff within the office in line with the department's objectives.
Main Duties and Responsibilities:
This is not an exhaustive list and may be amended from time to time to meet departmental and
business needs.

• Handle incoming and outgoing mail, including sorting, distributing and preparing items

for despatch

• Scan incoming post and forward to the relevant fee earners or secretaries
• Assist with printing documents and arranging despatch
• Respond to day-to-day facilities requests from staff and report any issues
• Assist with meeting room preparation and office set-up for new starters
• Assist with basic maintenance tasks, room set-ups, and moving furniture or equipment
• Provide reception cover when required, including greeting visitors, answering calls and

notifying staff of arrivals

• Carry out basic health and safety checks and report hazards or faults
• Support contractors and deliveries when required
• Assist with managing office supplies, including stationery and kitchen items

• Help keep the office clean, safe, and well presented at all times
• Provide administrative support to other departments when time permits
• Undertake additional tasks that are relevant to the typical responsibilities of a Facilities

department.
Person Specification
Essential
DESIRABLE
Academic achievements
5 GCSEs or equivalent at
grade C or above, including
Maths and English
Experience within the legal
6-months experience within a
profession
similar role
IT skills
Microsoft Outlook and Teams Microsoft Word and Excel,
TopDesk, Partner for Windows
Additional skills
Ability to liaise with internal
clients, suppliers and
contractors
Good telephone manner
Comfortable in drafting and
responding to email
correspondence
Personal qualities
A high attention to details to
process and file
documentation to a
consistently high standard
Excellent communication
skills: written, verbal and
face-to-face
Ability to prioritise workload to
increase efficiency for the
team
Reliable, enthusiastic,
trustworthy and proactive
team player with a 'can do'
attitude
If you would like further details or wish to apply for this position please email your CV and covering letter direct to
also complete the diversity monitoring questionnaire which can be accessed
All recruiters must submit their candidates' CV via our HR team or using the recruitment inbox listed above. Only HR can
agree terms of business with third parties, provide the appropriate privacy notice to be shared with candidates and ensure
that the firm maintains its commitments to LEXCEL, ISO27001 and Equality Diversity & Inclusion.
Devonshires Solicitors is committed to providing equal opportunities in employment and to providing a workplace
free from discrimination and harassment. As such all job applicants, employees, partners and third parties who come
into contact with us, will receive equal treatment, regardless of age, disability, gender identity, marriage and civil
partnership, trade union activities, pregnancy and maternity, race, religion or belief, sex or sexual orientation. We
welcome applications from groups where we are currently under-represented. For this reason we ask that all
candidates complete the in complete confidence for statistical purposes in order
that we can effectively monitor how well our Diversity procedures are working. To review our policies on Diversity &

Skills Required