Job Description

Kennedys is looking for a Facilities Coordinator to join our Facilities team. The Facilities Coordinator will be the key point of contact for office facilities and support services across Edinburgh and Glasgow offices. Based in Edinburgh, the role requires regular travel to Glasgow to ensure that facilities standards, services, and stakeholder support are delivered consistently across both sites.
The Coordinator will deliver exceptional standards across all aspects of facilities management including front of house, post and print services, security, health and safety, events support, and contractor management. Working closely with the wider Facilities team, the Coordinator will play an active role in maintaining high-quality office environments and supporting the Facilities Leadership Team.
Team
Kennedys Facilities team ensure that the Firm's offices are maintained and consistently delivered to a high standard. They drive the continuous improvement of all aspects of Kennedys facilities management and property portfolio globally.
The Facilities team provide strategic support on projects, with suppliers and budget management as well as Front of House services, and ensure the Firm operates the Health & Safety policy and acts in accordance with Health and Safety regulation and ISO and BSI standards.
The Facilities team have presence in all Kennedys offices.
Key responsibilities

• Be the key point of contact for the office, and internal queries. Reporting any major issues or concerns to the Senior Facilities team
• Being the active presence for the onsite teams and stakeholders proactively handling any concerns ensuring that rectification actions are quickly established and executed and liaising with the Senior Facilities Coordinator and/or Senior Facilities Manager as appropriate and in any event notifying them of any concerns/issues
• Ensuring all offices provide a great working environment to Kennedys staff and presentable environment to our clients
• Developing good working relationships with contractors when onsite, and ensure service it aligned to expectations
• Booking maintenance tasks and issuing permits.

Required experience

• Facilities management experience, in particular within professional services would be advantageous
• Efficient and diligent document management
• Excellent administration skills
• Excellent communication skills and attitude to provide a first class service to clients
• Ability to be flexible on approach towards others, identifying what stakeholders require from you
• Willingness to travel between all UK offices to ensure the single team ethos is maintained across the team.

Please let us know if you require any additional support or adjustments to be made in order to submit your application to Kennedys.
*where a level of experience is indicated, this is a guideline only and represents the amount of time we would usually expect a candidate to accumulate the requisite level of experience. This does not preclude applications from candidates with more or less experience.

Skills Required