Job Description

Hours:

37.5 hours / week

Shift pattern:

Monday to Friday plus on-call every 1 in 3 weeks

Salary:

30,353 - 33,016 per annum plus on-call allowance

Holiday:

35 days per annum (including public holidays)

Sponsorship:

Not applicable for this vacancy

Closing date

: 2nd December 2025

Interview date:

11th December 2025

Induction date:

TBC

A DAY IN THE LIFE OF A FACILITIES COORDINATOR

Highland Hospice is looking for a Facilities Coordinator to join a well-established team maintaining Hospice facilities in Inverness and the Highlands. An attention to detail and strong organisational skills are a must to maintain safe, high quality and sustainable premises.


What you'll be doing...


Reporting to the Facilities & IT Manager you can expect your working day to include the following:


Provide day to day management, training and development of the Maintenance team Maintain the asset register on the CMMS including vehicles and retail properties As part of the wider Facilities team respond to facility and equipment alarms, system failures and provide prompt response to requests and issues from occupants Manage contractors on site, provide site induction and manage the permit to work scheme Check completed work by contractors and sign off where appropriate ensuring records, reports and test certificates are completed Manage oxygen supply levels, cylinder stock and reordering In conjunction with the Facilities and IT Manager plan and manage facility services such as security, catering, waste disposal and parking Be part of the Out of Hours facilities emergency On Call rota

WHAT WE NEED FROM YOU

We hire mostly on personality & potential but here are a few of our requirements...


To succeed in the role of Facilities Coordinator you will need the following qualities and skills:


Excellent interpersonal and communication skills, being approachable and flexible Strong administrative and time management skills Team working skills with ability to work using own initiative and leading by example Enthusiastic, self-motivated and able to make decisions independently Knowledge of Health & Safety & other relevant legislation

WHAT WE OFFER

At Highland Hospice we believe our people are our biggest assets and understand the value in putting them first. Our approach to diversity in the workplace, health & wellbeing, innovation, and individuality is one of the reasons we are a first-choice health employer in the Highlands! We are passionate about our services and always on the lookout for new talent to join us on our journey.


You will have access to a benefits package we believe truly works for our people and enhances our overall culture...


10% discount throughout all of our 16 Charity Shops. Access to a wide range of health benefits and services via HSF flexible schemes which can reimburse you up to 100% for a wide range of health care costs. Free access to our employee assistance program that provides you with counselling services, financial advice, mental health support and more to help overcome any personal or workplace challenges. Generous holiday entitlement with a buy more or sell some option Flexible working arrangements Pension with addition contribution matching and Death in Service Benefit Discounted meals in our cafe prepared freshly every morning

Plus access to many more schemes and enhanced benefits.

EQUAL OPPORTUNITIES

Highland Hospice is an equal opportunity employer. We believe in hiring a diverse workforce and sustaining an inclusive, people-first culture. We accept and celebrate our team for who they are and welcome people of all races, disabilities, sex, gender identities and reassignment, sexual orientation, ages, pregnancy and maternity, religion or belief and marriage and civil partnerships. We keep our recruitment process simple and consider applicants on their abilities alone to ensure a fair interview process. If at any point throughout our process you require reasonable adjustments, please contact Recruitment@highlandhospice.org.uk


This post is subject to a Disclosure/PVG check.


Informal enquiries can be made to Marcus Hemmings, Facilities & IT Manger m.hemmings@highlandhospice.org.uk or 01463243132