Job Description

POS-29460
About the Role
We're looking for a proactive, detail-oriented, and people-first Facilities Coordinator to join our London HubSpot office. This role is pivotal in creating an engaging, smooth-running office experience for our employees, visitors, and event guests. You'll be the go-to person for daily operations, facilities coordination, and the heartbeat behind our vibrant office.
Key Responsibilities
Facilities & Office Operations

• Ensure the day-to-day running of the office is efficient, welcoming, and aligned with HubSpot's standards
• Liaise with building management and external vendors to manage cleaning, maintenance, and safety compliance
• Support our Physical security team, reporting breaches, managing access control and safety & welfare
• Monitor and manage office supplies, equipment, and inventory
• Coordinate desk assignments and meeting room readiness
• Ensure health & safety practices are followed and documented
• Oversee incoming and outgoing mail, courier services, and deliveries
• Maintain a clean, organized, and productive work environment

Workplace Experience

• Be the first point of contact for employees, new hires, and visitors
• Welcome guests and create a seamless visitor experience
• Assist with onboarding logistics for new team members (desk setup, access badges, welcome kits, etc.)
• Support internal communications for office updates, policies, and event announcements
• Champion our office culture by contributing to a fun, inclusive, and collaborative environment

Event Support

• Provide operational support for internal and external events held in the office, including infrequent evening / Weekend events
• Set up event spaces, manage catering and AV needs, and provide on-site coordination
• Collaborate with Events, Marketing, and People Ops teams to ensure successful execution
• Help with post-event breakdown and follow-up as needed

What We're Looking For

• 2+ years in office coordination, facilities, or workplace experience roles
• Strong organizational and multitasking skills with great attention to detail
• A confident communicator and enthusiastic problem-solver
• Comfortable working both independently and collaboratively
• Willingness to occasionally work flexible hours to support events
• Experience using tools like Google Workspace, Slack, and basic AV equipment is a plus
• A people-first mindset and love for building great workplace experiences

What You'll Get

• The chance to be part of a fast-paced, mission-driven company
• A fun, supportive office environment in the heart of London
• Opportunities to grow and shape your career in a global company
• Competitive salary and benefits package
• Flexible working culture and generous time off policy

We know the and can get in the way of meeting spectacular candidates, so please don't hesitate to apply - we'd love to hear from you.
If you need accommodations or assistance due to a disability, please reach out to us .
At HubSpot, we value both flexibility and connection. Whether you're a Remote employee or work from the Office, we want you to start your journey here by building strong connections with your team and peers. If you are joining our Engineering team, you will be required to attend a regional HubSpot office for in-person onboarding. If you join our broader Product team, you'll also attend other in-person events such as your Product Group Summit and other gatherings to continue building on those connections.
If you require an accommodation due to travel limitations or other reasons, please inform your recruiter during the hiring process. We are committed to supporting candidates who may need alternative arrangements
Massachusetts Applicants: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Germany Applicants: (m/f/d) - link to HubSpot's Career Diversity page .
India Applicants: link to HubSpot India's equal opportunity policy .
About HubSpot
HubSpot (NYSE: HUBS) is an AI-powered customer platform with all the software, integrations, and resources customers need to connect marketing, sales, and service. HubSpot's connected platform enables businesses to grow faster by focusing on what matters most: customers.
At HubSpot, bold is our baseline. Our employees around the globe move fast, stay customer-obsessed, and win together. Our culture is grounded in four commitments: Solve for the Customer, Be Bold, Learn Fast, Align, Adapt & Go!, and Deliver with HEART. These commitments shape how we work, lead, and grow.
We're building a company . We focus on brilliant work, not badge swipes. By combining clarity, ownership, and trust, we create space for big thinking and meaningful progress. And we know that when our employees grow, our customers do too.
Recognized globally for our award-winning culture by Comparably, Glassdoor, Fortune, and more, HubSpot is headquartered in Cambridge, MA, with employees and offices around the world.
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Skills Required