Job Description

A leading Luxury Goods company is looking for a Facilities Coordinator to join on a temporary basis, supporting the Facilities Manager with day-to-day office and maintenance tasks. The ideal candidate will have previous office experience and a strong interest in developing a career in the facilities management industry.
Please note: This role requires some heavy lifting of large deliveries, which will need to be transported to different areas of the building.
Key Responsibilities:

• Distribute daily post to office members; open unaddressed mail and direct it to the relevant departments.
• Prepare office amenities each morning (e.g., clean and restock coffee machines, empty dishwashers, refill photocopiers).
• Maintain meeting rooms in order and ready for use.
• Monitor and stock stationery cupboard and kitchen, keeping them clean and organised.
• Arrange service calls for equipment like franking machines and photocopiers as needed.
• Keep offices clutter-free, especially clearing fire exits.
• Assist with franking, large mail-outs, moving office furniture, and deliveries.
• Conduct weekly fire alarm testing and assist in organizing bi-annual fire evacuation drills.
• Flush water outlets weekly, logging details.
• Complete DSE training and conduct Work Station Assessments for staff.
• Attend Health and Safety Committee meetings and report any potential safety issues.
• Perform minor office repairs (e.g., fixing toilets, cupboards, notice boards).
• Coordinate with contractors for building repairs as needed.
• Manage deliveries to appropriate brand locations promptly.
• Provide occasional Reception cover during lunch breaks.

Key Requirements:

• Immediate availability (no notice period)
• Basic computer skills preferred
• Excellent telephone manner
• Ability to stay calm and efficient in a fast-paced environment
• 1-2 years of office & faciltiies experience

This is a fully office-based position with an immediate start, so please only apply if you are available to begin immediately.
Handle actively welcomes applicants from under-represented backgrounds - we pride ourselves on attracting the best talent for every opportunity through a commitment to equality, diversity and inclusion.

Skills Required