Job Description

JOB PURPOSE AND OBJECTIVES:

Lead the delivery and development of facilities services across the business. You will work closely with operational team to ensure building compliance, maintenance standards, and operational safety requirements are upheld. Your focus will be on managing facilities assets, overseeing third-party contractors, maintaining site infrastructure, and ensuring health and safety obligations are met. This is a critical operational role that supports a safe, efficient, and legally compliant working environment across all business units.

RESPONSIBILITIES AND DUTIES:

Planned and Reactive Maintenance:

Own all hard facilities services across sites, including building fabric, utilities, heating/cooling, cleaning, grounds, and security. Develop and manage the planned preventative maintenance (PPM) programme across all facilities. Respond to building issues with urgency, ensuring minimal operational disruption. Maintain the asset register and coordinate repairs, inspections, and servicing schedules.

Contractor and Supplier Management:

Oversee all third-party maintenance providers and contractors, including cleaning, security, waste management, and building services. Ensure contractor compliance with risk assessments, and permit-to-work systems. Monitor contract performance and cost control against agreed SLAs and budgets.
Health and Safety Compliance:

In conjunction with the Head of Operations and external H&S consultant, ensure all sites comply with relevant H&S regulations and internal policies, including fire safety, first aid, and COSHH. Investigate and report incidents, accidents, and near misses, and take the lead on implementing corrective actions and identifying trends and areas for improvement. Under the direction of the H&S consultant, ensure frequent internal audits of operations to ensure compliance with risk assessments and safe systems of work. Actively monitor workplace safety in all locations in line with HSE guidelines. Ensure any RIDDOR-related incidents are reported and followed up immediately. Ensure all work areas are free from hazardous substances, or any risk areas are identified, and appropriate action taken. Ensure the business complies with responsibilities around fire evacuation and first aid, including ensuring training is up to date. Ensure all operating equipment is fit for purpose and maintained in line with guidelines. Chair regular Health and Safety forums, supporting the Operational Management Team with follow-up actions. Work in conjunction with the H&S Consultant to monitor existing and new H&S legislation/regulation to ensure that the business is operating appropriately and responds to change accordingly. Develop site standard training packages and develop and deliver ad-hoc bespoke training workshops.

Audits and Risk Management:

Carry out regular audits to ensure safety systems, emergency procedures, and statutory checks are effective. Monitor workplace hazards and proactively resolve potential risks to staff and operations. Support the business with insurance inspections and legal compliance requirements.

Facilities Project Support:

Contribute to the planning and execution of infrastructure and layout projects, including office refurbishments, warehouse expansion, and sustainability initiatives. Provide facilities input on layout efficiency, equipment location, and compliance during project development.

Management:

Maintain records of staff training, equipment checks, and compliance actions. Manage, motivate and develop staff within the team to ensure that they are able to deliver their responsibilities. Including the management of absence, disciplinary grievance and performance procedures as required, undertake staff consultation and consider welfare and safety matters, taking into account instructions and guidelines issued.

SKILLS, EXPERIENCE AND QUALIFICATIONS:

NEBOSH and IOSH qualified. Health and Safety and Facilities Management experience. Experience in a Warehousing/Logistics environment would be an advantage Multi-Site safety management experience is essential (2 sites). Attention to detail. Ability to identify risk and eradicate it. Strong conflict management skills. Exceptional knowledge of environmental, H&S regulatory, and legal frameworks. Ensure confidentiality at all times. Excellent communication skills. Experience of conducting risk assessments and developing safe systems of work. Organisation: Ability to manage conflicting priorities, budgets, and long-term maintenance planning. Communication: Strong stakeholder engagement skills with internal teams, contractors, and external partners. Problem Solving: Proactive and solution-focused approach to infrastructure and operational challenges. Technology Familiarity: Comfortable using MS Office Suite and facilities reporting tools. Leadership: Experience leading small teams and developing others within a facilities or operational setting.
Job Types: Full-time, Permanent

Benefits:

Company pension Life insurance On-site parking
Schedule:

Monday to Friday
Application question(s):

Are you Nebosh and/ or Iosh qualified?
Experience:

Multi Site Facilities Management: 3 years (preferred)
Work authorisation:

United Kingdom (required)
Location:

Nottingham NG15 0DJ (required)
Work Location: In person

Application deadline: 17/05/2025