Job Description

About The Lodge Trust

The Lodge Trust CIO is a Christian charity in Market Overton, Rutland. We provide residential care, supported living, day opportunities, work activities and a vibrant community for adults with learning disabilities. Located on a stunning 20-acre rural site--including homes, workshops, cafe, woodland, and campsite--we are committed to dignity, independence, kindness, and Christian values.

Our Facilities function is essential in maintaining a safe, compliant and high-quality environment for residents, visitors and staff across our unique and varied estate.

About the Role

Role and Person Overview

The Facilities Manager leads the facilities function and manages the facilities team.

The successful candidate will have a track record in managing and motivating teams to achieve a complex mix of tasks in the workplace. They would be experienced in managing suppliers with an ability to price jobs and drive the best price / quality quotes. Internally they would recognise the need to keep supplier contracts under review and ensure The Lodge Trust is not paying more than a fair market rate for its consumables and services.

The role involves leading on Project work, PPM, Corrective Maintenance, Health and Safety standards and a wide range of other regulatory requirements e.g. PUWER and LOLER.

This involves managing a Site Team Leader and an Operations Administrator to achieve a high standard of planning, project work and maintenance ensuring the entire estate is safe, well maintained and fit for purpose. Recognising that much of the estate comprises of residents' homes, the Facilities Manager works to uphold their safety, comfort and dignity at all times, managing the various works to ensure the residents are involved and aware of those things that would impact their quality of life and that these works are so arranged to minimise disruption and inconvenience.

The successful candidate will be responsible the upkeep of all buildings, utilities, vehicles and outdoor areas, ensuring full compliance with Infection Prevention and Control (IPC), CQC requirements, Health & Safety legislation and Fire Safety standards. This includes managing all mandated and audited checks, maintaining accurate records, and ensuring PPM and break/fix tasks are completed promptly in line with organisational need.

The Facilities Manager also supports the organisation by planning, coordinating and delivering projects that maintain, enhance and future-proof the buildings, infrastructure and wider estate.

Key Responsibilities and Duties

1. Leadership & Team Management

Manage the Site Maintenance Team Leader, who is responsible for day-to-day maintenance tasks and the on-site Housekeeping function.

Manage the Operations Bank Staff member who administers statutory checks and contractor visits

Ensure all site, grounds, and housekeeping staff have the required training, competence, and resources to fulfil their roles.

Promote and model a proactive "see it/sort it" culture across the team, encouraging high standards and addressing concerns constructively.

Support the CEO with a variety of site related Projects.

2. Site, Buildings & Estate Management

Ensure all buildings, residences, offices, workshops, facilities, and the wider 20-acre estate are maintained to a high standard and remain safe, compliant, and fit for purpose.

Work with the Site Maintenance Team Leader to ensure high standards in maintenance, refurbishment, housekeeping, and site presentation.

Oversee required cleaning standards relating to Infection Prevention & Control (IPC), food hygiene and environmental health.

Ensure furniture, white goods, fixtures and fittings across the site are functional and fit for purpose.

Manage plant, equipment, leases, and service plans, ensuring best value in procurement and operation.

Oversee utilities (Oil, Water, Electricity), ensuring favourable contracts, accurate monitoring, and minimal wastage.

3. Grounds, Environmental & Outdoor Management

Ensure high standards of grounds, landscaping, woodland, pathways, and estate presentation.

Support the planning and prioritisation of grounds maintenance tasks, seasonal work, drainage, woodland management, and outdoor safety.

Ensure the Country Park, camping and caravan areas and MOPA play equipment are maintained to a high standard and are safe.

4. Projects, Planning & Asset Management

Work in consultation with the CEO, Operations Manager and Registered Manager to identify, scope, prioritise, cost and plan site projects.

Prepare project specifications, oversee contractors, and maintain accurate documentation and audit trails.

Ensure project work is well-planned, safely delivered, and completed to a high standard in the most cost-effective way.

5. Checks, Compliance & Regulatory Assurance

Ensure all statutory checks on buildings, plant, equipment and systems are completed, logged, audited, and available for inspection.

Oversee monthly auditing processes for maintenance, housekeeping, IPC, food hygiene and site compliance.

Support regulatory requirements relevant to the CQC-regulated environment as directed by either the CEO OR Registered Manager.

Ensure Lodge vehicles are safe, checked monthly, are taxed, insured and serviced as required by law and the manufacturer's instructions

6. Health & Safety

Support the Health & Safety Lead in maintaining safe working environments across all areas of the organisation.

Ensure there is a H&S culture embedded in the Facilities team. Ensure this team is alert and proactive in seeing and recording H&S related repair or maintenance jobs as they go about their work.

Ensure all staff, contractors, volunteers and visitors follow safe working practices and have the correct qualifications, industry compliance and membership specific to the jobs they are doing, hold the correct insurance (in date offering sufficient cover), Have the correct DBS cover in place for the work required and submit RAMS appropriate to the work proposed before commencement of the job.

Attend the monthly Site & Projects meeting, ensuring all required reporting is submitted in good time, and all agreed actions are followed up and achieved by agreed deadlines.

Ensures all risk assessments relevant to their area of responsibility are completed in accordance with Lodge Trust Policy.

Carry out H&S audits in high-risk areas and follow through on any corrective actions required.

7. Emergency Response & On-Call

Ensure the site maintains effective emergency and out-of-hours cover throughout the year. Support organisational meetings and communicate effectively with internal teams. Handle all information confidentially and in line with policy. Undertake delegated tasks from the CEO, Registered Manager or H&S Lead as required.

8. Administration & Record Keeping

Maintain accurate logs, compliance records, procurement documentation and audit reports.

Support organisational meetings and communicate effectively with internal teams. Handle all information confidentially and in line with policy.

Undertake delegated tasks from the CEO, Registered Manager or H&S Lead as required.

Person Specification

Essential

IOSH Managing Safely (or willingness to complete within 3 months) Full UK driving licence Minimum 3 years' staff management experience Experience working within facilities in a residential care environment Project leadership experience Supplier/contract negotiation Budget management Multi-skilled building/equipment problem solving (DIY+ level) Strong IT skills Excellent communication and record-keeping Ability to prioritise, plan, and drive productivity Positive, professional approach; team-focused Committed to safety, compliance and high standards Positive attitude towards supporting adults with learning disabilities

Desirable

First Aid qualification Food Hygiene qualification Knowledge of care standards & Valuing People 2+ years' facilities management experience Experience in estates, engineering or utilities Knowledge of legislation, risk assessment & safety audits Interest in environmental sustainability
Job Types: Full-time, Permanent

Pay: 36,070.00 per year

Benefits:

Company pension Employee discount Free parking Health & wellbeing programme Referral programme
Application question(s):

Are you able to reliably commute to Market Overton, Rutland? Are you able to participate in an on-call rota for emergency issues (heating, ventilation, fire systems, electrical faults etc.)? Do you currently have the legal right to work in the UK without time restrictions (e.g., British or Irish citizenship, Indefinite Leave to Remain)? Do you have previous experience completing or overseeing statutory compliance checks (e.g., PUWER, LOLER, fire safety, IPC, building safety)? Do you hold a full, clean UK driving licence? Give an example of a facilities or maintenance project you planned and delivered. What were the outcomes? How do you prioritise work when managing PPM, emergency repairs, and multiple stakeholder requests at once? What is your experience managing utilities (e.g., oil, water, electricity) or monitoring usage? A) I manage utilities and contracts B) I have some experience C) Limited experience D) No experience What level of contractor and supplier management experience do you have? A) I regularly scope, cost and negotiate contracts B) I sometimes manage contractor activity C) I have limited experience D) I have no experience
Work Location: In person