Job Description

This is an exciting opportunity for a Facilities & Office Coordinator to join our client, a well-established not-for-profit organisation, based in London's West End. The successful candidate will be responsible for the day-to-day facilities and service management of the London office, as well as providing a professional and welcoming service for the organisation's senior leadership team and visitors. The role will also require administrative support to the team when required.

• Salary - 31,745 per annum
• Fully office-based in London
• 9am - 5pm Monday - Thursday; 9am - 4:45pm on Friday
• 25 days holiday plus bank holidays
• Birthday Day Off
• Generous Pension Contribution and Pension Advice
• Employee Assistance Programme
• Private Medical Insurance
• Health Cash Plan
• Life Assurance
• Great Learning and Development opportunities

Key Responsibilities:

• Provide a professional, welcoming, and efficient service to all internal and external visitors, coordinating meetings and ensuring smooth operation of all office services.
• Oversee the day-to-day facilities and service management of the London office, maintaining cleanliness, safety, and security at all times.
• Take responsibility for Health & Safety management, ensuring full compliance with all relevant legislation and that employees and visitors adhere to required standards.
• Proactively identify and suggest improvements to Facilities and Health & Safety procedures across both offices.
• Deliver effective and efficient administrative support across the Governance team and other departments as required.

Key Skills:

• Excellent written and verbal communication skills, with the ability to engage effectively and professionally at all levels, both internally and externally.
• Experienced in managing facilities and health & safety environments, with a proven ability to oversee day-to-day supplier relationships, contracts, and operational processes.
• Highly skilled in providing comprehensive administrative support, including diary management, transport and accommodation arrangements and coordinating schedules of meetings and appointments.
• Strong organisational skills with the ability to remain calm under pressure, manage multiple priorities, and deliver work to tight deadlines.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook), with experience using databases and SharePoint.
• Confident in communicating and building effective relationships across all levels of an organisation.

Please note that we will only contact those candidates that we assess as suitable for the positions we have currently available based on their experience, training, and skills. If we do not have anything suitable, we will not keep your CV for more than 30 days.
As an equal opportunity employer, Bucks and Berks Recruitment is committed to the equal treatment of all current and prospective employees and does not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy and maternity, race or ethnicity, religion or belief, gender identity, or marriage and civil partnership. We aspire to have a diverse and inclusive workplace and strongly encourage suitably qualified applicants from a wide range of backgrounds to apply.

Skills Required