Job Description

Seda Clinical Manufacturing Services are going through a period of expansion as we establish ourselves as a premier, science led, clinical product manufacturer. We have an exciting opportunity for a Facilities Support Coordinator.

The Seda group was formed ten years ago and has undergone a rapid growth phase during this time. The group is made up of two divisions, Seda Pharmaceutical Development Services (PDS) and Seda Clinical Manufacturing Services (CMS). Seda PDS is a well-established and highly regarded Contract Research Organisation (CRO) that provides integrated Pharmaceutical Development and Clinical Pharmacology services to enable clients to progress their novel new chemical entities through the drug development process. Seda CMS provides GMP manufacture, testing, and supply of the products we design under contract for our global client base. We aim to offer our clients the very highest level of scientific rigour aligned with expert knowledge of product manufacture and supply. For our colleagues we offer the opportunity of a rewarding career, making a real impact on the development and introduction of life changing medicines, with scope for outstanding personal growth. We are currently recruiting for the role of Facilities Support Coordinator in our Seda CMS division.

Job Purpose

As the Facilities Support Coordinator, you will play a vital role in ensuring the day-to-day operational readiness and smooth running of the Seda Clinical Manufacturing Services (CMS) facility. Your role supports the Facilities and Engineering team by coordinating consumables, contractors, assets, cleanliness, stock control, and general site operations across both GMP and non-GMP areas.

Please note:

This is not a laboratory, manufacturing, or engineering position.
It is a facilities-based support role, focused on maintaining the professional standards, organisation, and compliance of the site.

Key Responsibilities

Facilities Operations:

Support the daily running and upkeep of the GMP manufacturing facility, plantrooms, and general working spaces.

Perform routine site walk-rounds to check cleanliness, order, and basic facility conditions, escalating any issues or non-conformances.

Carry out basic routine maintenance and safety checks such as weekly tap flushing, temperature recordings, emergency lighting tests, fire extinguisher and door inspections, and other low-level facility checks in line with site procedures.

Maintain tidiness, orderliness, and cleanliness across the site in line with GMP and company expectations.

Support cleaning schedules, including preparing rooms for cleaning, coordinating with cleaning staff, and assisting with cleaning where required.

Contractor & Maintenance Support:

Act as a key contact for external contractors, ensuring sign-in procedures, and supervision requirements are followed.

Coordinate planned and reactive maintenance visits, ensuring safe access, appropriate documentation, and follow-up actions are completed.

Support the scheduling and coordination of service visits, calibrations, and repairs for facility equipment and monitoring systems.

Maintain accurate records of maintenance and calibration activities in accordance with site procedures.

Ensure any outstanding defects or issues are tracked and reported to the Facilities Engineering Lead.

Asset & Stock Management:

Assist in maintaining the asset register, ensuring new or replaced items are labelled, logged, and tracked appropriately.

Support equipment and facility labelling, ensuring items are identified clearly and consistently across the site.

Manage stock levels of consumables (cleanroom gowns, PPE, lab coats, cleaning materials, etc.) and arrange timely reordering.

Receive, inspect, and document deliveries, ensuring items are stored safely and logged in the appropriate system.

Keep stockrooms, storage areas, and plant support spaces clean and well-organised.

Documentation & Compliance:

Complete facility checklists, inspection logs, and stock records accurately and in accordance with Good Documentation Practice (GDP).

Support the filing, scanning, and archiving of facility documentation.

Ensure site records (e.g., calibration, cleaning, maintenance logs) are complete, legible, and easily retrievable.

Follow internal procedures and assist with updates to checklists or templates as required.

Support compliance with GMP and Health & Safety requirements by maintaining accurate documentation and reporting deviations promptly.

General Site Support:

Coordinate laundry services for cleanroom garments.

Provide visible presence across site areas, supporting operational teams with ad hoc requests that contribute to safe and efficient running of the facility.

Assist in preparing areas for audits, inspections, or project activities as directed by the Facilities Engineering Lead.

Person Specification

Essential:

Strong sense of responsibility, reliability, and attention to detail.

Ability to follow procedures accurately and maintain high standards of documentation (GDP awareness).

Good organisational and communication skills.

Professional, tidy, and proactive approach to maintaining workplace standards.

Comfortable working around GMP and regulated environments.

Able to manage multiple small tasks and prioritise effectively.

Confident liaising with external contractors and internal departments.

Basic computer skills (e.g. Excel, Word, electronic logs or ticketing systems).

Physically capable of moving between site areas and performing light manual tasks such as stock handling.

Desirable:

Previous experience in a facilities, maintenance coordination, or site support role.

Awareness of GMP principles and cleanroom working practices.

Experience arranging maintenance or calibration visits and maintaining asset documentation.

Understanding of safety and compliance expectations in a pharmaceutical or regulated environment.

At Seda, we have a culture of development and collaboration, and we expect all of our team to have a self-development mindset coupled with the ability to work well in a team.

The closing date for applications is Friday 21st November 2025. For more information on the vacancy, please email Stuart.Smythe@sedaCMS.com

Job Types: Full-time, Permanent

Pay: 25,000.00-28,000.00 per year

Benefits:

Company pension Free parking Life insurance Private medical insurance
Work Location: In person