Job Description

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Description

This key role provides secretarial support to the Governing Body (GB), Statutes, Governance, and Nomination Committee and Cultural, Sporting and Travel Grants Committee.
To provide administrative support to the Principal's PA (to act as PA's assistant), primarily by assisting with Fellowship recruitment and the organisation of College events hosted by the Principal.
To organise and administer Matriculation Ceremonies, Undergraduate and Postgraduate Freshers' Admissions Ceremonies, and Scholars' and Exhibitioners' Admissions Ceremonies.



Interviews will be held w/c 01 July 2025###

Key Responsibilities

Please refer to the job description.###

Skills, Knowledge and Expertise

Essential criteria: key skills, knowledge, and experience essential to performing the role:

High standard of education Experience of administration within a busy environment Excellent interpersonal and communication skills (oral and written) High attention to detail Excellent time-management and organisational skills and the ability to prioritise and manage multiple tasks effectively Ability to handle sensitive and confidential matters with discretion Proven ability to manage several responsibilities simultaneously Proactive and self-motivated Ability to work independently combined with good team-work skills Willingness to take initiative and solve problems Ability to work under pressure when necessary Excellent IT skills, with a good knowledge of MS Office applications (including Teams, MS Forms, SharePoint, and OneDrive) Friendly and outgoing personality

Desirable criteria: additional skills, knowledge, and experience that would be beneficial

Knowledge and experience of working in an Oxford College or equivalent Higher Education Institution Knowledge and application of Adobe Acrobat Pro or Kofax Power PDF Knowledge and application of PerfectTablePlan



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Benefits

As well as becoming a valued member of our friendly community, and working in beautiful historic surroundings, we also offer the following benefits:

Meals

- A free meal is available when on duty and the kitchen is open.

Holiday

- A generous annual leave entitlement of 38 days per year (pro rata for part time posts), which includes all Bank and Public holidays.

Pension

- On joining the College you will be automatically enrolled into either the Oxford Staff Pension Scheme ("OSPS") or University Superannuation Scheme, ("USS") as applicable.

Employee Assistance Programme

- 24/7 access for you and your spouse/partner to a broad spectrum of services, including Health Management, Online and Face-to-Face Counselling, and Debt Management. Practical information and advice can also be accessed on all common topics, such as Consumer, Legal, Finance, Housing, Benefits, Family.

Bus Ticket Loan

- You may, on the completion of your probation period, be entitled to receive an interest-free loan to enable you to purchase an annual season ticket for travel by bus, with a discount of 5% on the overall cost.

Personal Development

- Staff are encouraged to develop both professionally and personally and the College supports employees to develop their skills and improve their performance throughout their time with the College.

Family-friendly policies

- The College has a range of family-friendly policies in place, including parental and family leave, and flexible working.

Childcare Services

- Open to University and College Staff and Students, the University owns a number of nurseries and has places at a number of Community nurseries which employees can apply for.

Oxford University Discounts

- College staff will receive a University card which provides the following discounts: + Free entry to Oxford Colleges and libraries.
+ 10% discount in some University shops.
+ Free access to the University Botanical Gardens and Harcourt Arboretum.
+ Discounted computer software from the University Computing Service.

Access to Sports Facilities and Punt Hire

- Staff may use the College's sports facilities and sign up for punt hire during the summer period for a small fee. Staff can also sign up for free to the University Club and use the University Sports Centre on Iffley Road at discounted rates.

Library

- College staff have access to the Meyricke Library, open 24 hours a day.

Eye Test/Glasses Reimbursement

- a free eye test and a glasses contribution are offered for staff that are regularly display screen equipment (DSE) users and who have been advised they need glasses for DSE use.

Flu Vaccinations

- a yearly flu vaccination scheme where staff not otherwise eligible to receive a free vaccination can obtain one at the cost of the College.

Staff Entertainment

- The College arranges social events including coffee mornings, quiz nights, staff summer and Christmas party as well as a children's Christmas party.

Electric Vehicle Salary Sacrifice Scheme

(subject to earnings criteria) via Tusker.

Cycle to Work Salary Sacrifice Scheme

- also recently launched provided by Green Commute initiative.

Secure Bike Parking

- bikes can be locked away securely on site.

On site Gym.

Multifaith Room

- available for staff and students.

Discounted Guest Rooms

- Staff may book a guest room at Jesus College at a discounted rate, subject to availability and terms and conditions.



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About Jesus College Oxford

Jesus College combines academic excellence in teaching and research with an informal, vibrant, and supportive community. We currently have 400 undergraduates, 300 graduates, 110 Fellows, 50 lecturers and 90 support staff . Over 5,300 Alumni are in touch with the College, spread across 84 countries. Over 800 of our Old Members came back to College in the last twelve months and we hope that that number will continue to rise.