Job Description

We are seeking a trustworthy and detail-oriented

Field Coordinator

to support property operations by managing regular visits across several buildings in London, all owned by a single landlord. The role includes collecting, scanning, and delivering mail for the owner and for companies using the properties as virtual offices. This position requires both routine weekly visits and flexible availability for high-frequency or urgent collection needs.

Key Responsibilities: Site Visits

Visit each building managed by the landlord

at least once per week

.

Flexibility to visit certain buildings daily

, or even

multiple times per day

, based on volume or urgency.

Mail Collection & Processing

Collect all physical mail addressed to the property owner and companies that rent virtual addresses in the buildings.

Scan

each piece of collected mail ( using a mobile app or portable scanner). Organize scanned files with proper labels and upload/share with the landlords.

Mail Delivery

Physically

deliver all collected mail

to the

landlord's main office

in a defined time. Ensure secure handling of all correspondence.

Reporting & Communication

Maintain a log of visits, mail collected, scans completed, and deliveries made. Communicate promptly with the landlord or their administrative team in case of unexpected mail, large packages, or urgent deliveries.

Requirements:

Employment Type:

Full-time - Flexible hours. Must be based in London, with excellent knowledge of city travel routes. Ability to work independently and responsibly with minimal supervision. Strong attention to detail in both scanning and record-keeping. Basic tech proficiency (e.g., using scanning apps, Google Drive, email). Physically able to travel between locations and carry mail as needed.
Job Type: Full-time

Work Location: Remote