Job Description

The

Finance and Administration Officer plays a key role in the smooth and effective operation of the Community Fund. The post holder provides high-quality administrative, finance, communications, and operational support, working closely with the Finance and Fund Manager, Executive Director, and the wider team.

This role supports the full grant management process, helps maintain clear and responsive communication channels, and contributes to increasing the Fund's visibility and impact across the area of benefit. You will also play a hands-on role in supporting local businesses and assisting with financial tasks including banking, reporting, accounts, and audit preparation.

KEY RESPONSIBILITIES

This description is not intended to be exhaustive - as a member of a small staff team, the post holder will be expected to have a flexible attitude to the duties outlined, which may be varied after discussion, subject to the needs of the Community Fund and in keeping with the general profile of the post.

1. Finance Support

? Support the Finance and Fund manager in management of our loan portfolio,

? Supporting the fund's banking, payments, management accounts and end of year accounts and audit as well as supporting company and HMRC compliance and requirements

? Support the Finance and Fund Manager to build effective partnerships with support organisations and services in the Fund area.

2. Programme and Office Administration

? Implement changes and updates to the Flexi Grant database in line with version control protocols.

? Ensure all records (current and archived, electronic and paper) are up to date and securely stored.

? Coordinate improvements to Flexi Grant use, providing staff training as needed to ensure efficiency.

? Support the Finance and Fund Manager with data protection compliance, secure destruction, and appropriate storage of records.

? Coordinate compliance in bespoke systems and paper files.

3. Fund Management & Applicant Support

? Coordinate, record, and appropriately field all enquiries and applications.

? Respond to initial enquiries via email and social media, including those relating to enterprise support.

? Carry out administration related to all grant applications, including MFB and Vision Business projects, recording decisions in Flexi Grant.

? Develop and update CIC policies, procedures, and guidance notes for applicants.

4. Application Support, Assessment & Monitoring

? Work with the Executive Director and/or Finance and Fund Manager to assess applications, with a focus on business/enterprise submissions.

? Appraise financial elements of applications, including interpreting accounts, cash flow forecasts, and financial modelling.

? Prepare assessments for MFB and VF applications for the Board.

? Offer tailored feedback and guidance to applicants in line with the CIC's "How we work with you" approach.

? Organise, advertise, and participate in outreach advice sessions for potential applicants.

? Monitor funded projects (especially Business Vision and MFB), collate reports for the Board, and identify case studies in collaboration with partners (e.g., CVCs and evaluation consultants).

? Track project outcomes, highlighting successes and failures, and recommend process improvements to the Executive Director and Board.

5. Engagement, Communications & Networking

? Develop, manage, and monitor the CIC website and social media platforms, ensuring all content is current.

? Implement and evaluate outreach methods to maximise visibility across the Fund's area of benefit.

? Support delivery of the CIC's marketing and communications strategy, identifying new engagement opportunities.

? Explore social media-based community-building approaches, such as creating an interactive "PyC Community" platform to showcase long-term fund impact.

6. General Administration

? Coordinate, schedule, and manage all aspects of Board and sub-committee meetings, working with the Fund Support Officer - Community where appropriate.

? Prepare agendas and papers for Board meetings.

? Maintain and review all approved policies and procedures.

? Identify and manage procurement of office supplies and service contracts, ensuring best value for money and supporting local businesses whenever possible.

? Manage the staff team's diaries for all meetings and event requests.

Job Types: Full-time, Part-time

Pay: 27,300.00-29,400.00 per year

Expected hours: 24 - 37 per week

Benefits:

Company pension On-site parking Work from home
Schedule:

Flexitime Monday to Friday
Work Location: Hybrid remote in Treorchy CF42 6DL