Job Description

The Finance Administrator will be highly organised, numerically driven, detail-oriented and have a background in finance. They will play a crucial role in managing financial records, ensuring accurate data entry. The post holder will be proficient in Quickbooks accounting software and have a strong understanding of financial processes.

Key Duties/Responsibilities:

Maintain and update financial records using QuickBooks accounting software.

Perform accurate data entry of financial transactions.

Manage and maintain the QuickBooks account package.

Manage accounts receivable and payable, ensuring timely processing and

proactively chasing unpaid invoices.

Maintain detailed records of invoices, tax payments, and the practice's liabilities.

Submit VAT returns

Make claim to PCN, ICB, GP Federation, and other stakeholders.

Reconcile bank statements and manage banking transactions.

Administer PAYE and pension payments, SD55 terminations, and annual updates.

Identify and address account discrepancies.

Review and process reimbursements.

Liaise with the accountant and assist in preparing annual year-end accounts and audit documentation.

Create and update spreadsheets tracking daily transactions, financial metrics, and projections (e.g., liquidity and cash flow)

Provide administrative support in relation to all aspects of financial services for the Surgery, in line with agreed policies and procedures.

Assist in the paying & processing of invoices for payment to suppliers. Download and reconcile bank statements.

Raise invoices, monitor income received, reconcile petty cash, and process weekly banking

Ensure all information entered into accounting systems is accurate, reliable, and timely.

Administering and maintaining relevant paperwork, for example, filing, scanning, shredding, archiving, audit records,

Communicate effectively with finance colleagues from partner organisations,

Carry out any other associated finance and accounting tasks as required.

Experience of General Practice accounting is desirable

8 hours a week over 2 mornings

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Job Type: Part-time

Pay: 13.50 per hour

Expected hours: 8 per week

Benefits:

Company pension Free flu jabs Free parking On-site parking
Experience:

Finance or accounting: 3 years (required)
Work Location: In person

Application deadline: 04/07/2025
Reference ID: Finance Administrator