Job Description

Job summary

Sandy Brown is one of the world's most experienced independent acoustic consultancies with a dynamic team of acousticians and engineers dedicated to excellence in acoustics within the building design and construction industry.

We require a finance administrator to join our finance team. This is a permanent role of 25-30 hours per week, over at least four days. The main duties of the role are to set up and maintain billing information on projects, prepare and issue invoices, handle invoicing queries and issue late payment notices. The role also includes processing staff expenses, allocating costs to projects and other ad-hoc finance related tasks.

Successful candidates will be provided on-the-job training while being supported by senior members of the team to help develop their soft skills.

The role is responsible to the finance director. Support is provided by the senior finance administrator and contracts manager.

The position is based in our Birmingham office, also serving our other offices in London, Manchester, Edinburgh, Leeds and Bristol.

We provide hybrid working options on completion of probation as well as other benefits as shown on our website: https://www.sandybrown.com/careers/

Job description

Prepare and issue order acknowledgements for new projects, obtaining purchase order numbers as required Enter and allocate information to projects including contact details, fees, drawdowns and schedules Prepare applications for payment Issue invoices by email, post and upload to web portals Maintain accounts inbox Deal with invoicing queries, researching project history, liaising with technical staff, collating information and responding appropriately Monitor incoming payments and issue reminders and statements Report problematic invoices to contracts manager and assist with resolution Liaise with the senior finance administrator on queries around remittances, reconciliation of accounts, overpayments, and other banking issues Process credit notes and liaise with clients regarding overpayments Maintain project finance data and external invoicing protocols including those on different client extranets and portals to ensure invoices are uploaded and chased in a timely manner.

Skills and qualifications

The Finance Administrator must:

have an organised thorough approach with attention to accuracy and detail have good written and verbal communication skills have a good level of computer literacy, especially MS Word, Excel, and Outlook be able to take direction, be flexible, use initiative and work well in a team have previous experience of similar role, ideally as part of a small team.
Experience working in the building design or construction industry would be an advantage.

Please send your CV and cover letter to Jason Swan at post@sandybrown.com.

Job Type: Part-time

Pay: 20,000.00-23,000.00 per year

Expected hours: 30 per week

Additional pay:

Quarterly bonus
Benefits:

Company pension
Schedule:

Monday to Friday
Location:

Birmingham B3 1SF (required)
Work Location: Hybrid remote in Birmingham B3 1SF

Reference ID: A2000/RC