Job Description

Job Purpose and Location

Your base will be the Advonet office at The Unity Business Centre. We offer flexible working, including home and off-site working, where it suits service needs. However, we expect colleagues to meet both clients and team members in person as well as online.

1. To provide day-to-day administrative support to the rest of the Finance Team

2. To complete all monthly, quarterly and annual processes in line with our procedures

Main Duties and Responsibilities

1. To complete payroll administration monthly

2. To ensure purchase invoices are checked, processed and paid in a timely way as part of the purchasing process. Deal with any queries and issues that may arise

3. To process expenses and pay in line with current policy

4. To issue sales invoices and undertake credit control procedures

5. To manage the Finance inbox and ensure emails are dealt with in a timely fashion

6. To operate petty cash and maintain detailed records

7. To input and process expenses

8. To assist with preparation for financial audits

9. To maintain relevant organisational records, including handling and reporting of confidential information

10. To maintain filing, administration and archiving systems (both electronic and manual) in a methodical and accurate manner

General Responsibilities

1. To work in such a way as to maintain one's own and colleagues' health and safety

2. To participate in one-to-one sessions and team meetings

3. To participate in the Performance and Development Review (PDR) process, undertaking any training and development agreed

4. To comply with The Advonet Group Management Expectations and the policies of The Advonet Group

5. To maintain a suitable balance between all these activities

Statutory and Contractual Responsibilities

1. To ensure that Data Protection, Health & Safety, Complaints Handling and Corporate Governance requirements are met

2. To ensure that The Advonet Group complies with its contracts and other funding agreements

3. To ensure The Advonet Group submits accurate and timely reports and returns to internal and external stakeholders e.g. funders, Trustees

Candidates will be assessed on their ability to meet the criteria below, which reflect the responsibilities outlined in the job description and the values of The Advonet Group.

Qualifications

Essential:

1. Maths & English GCSEs or equivalent

Desirable:

2. Training or qualifications relevant to the skills required (IT, business administration

Knowledge

Essential:

1. Finance accounting system experience and ability to use Excel

2. GDPR and Confidentiality

3. Anti-oppressive practice and promotion of diversity

Desirable:

4. Health & Safety and Safeguarding

Experience

Essential:

1. Experience of providing office administrative support in a busy working environment

2. Professional experience of working with office systems and IT software

Desirable:

3. Experience in Finance or Human Resources administration

4. Experience of working in third or public sector

5. Knowledge of Sage 50 or other Sage systems

Skills

Essential:

1. Ability to prioritise and manage a busy, varied workload

2. Ability to work autonomously once given appropriate training

3. Good interpersonal skills and ability to communicate with people of all backgrounds and needs (written and verbally)

4. Great attention to detail

5. Excellent IT skills across a wide range of programmes and systems

Desirable:

6. Ability to think creatively of solutions to ensure we continuously improve our processes and systems

Attitudes and Disposition

Essential:

1. Commitment to equality, diversity, and inclusive working practices.

2. Alignment with Advonet's core values:

Desirable:

3. Lived Experience of using advocacy services or similar

Job Type: Part-time

Pay: 18,524.42 per year

Expected hours: 28 per week

Benefits:

Sick pay
Education:

GCSE or equivalent (preferred)
Experience:

finance : 5 years (preferred)
Work Location: In person