Job Description

Finance Administrator

Abbotsholme is a co-educational, boarding and day school set in a large, beautiful estate on the Staffordshire/Derbyshire border. We are committed to a holistic philosophy of education, striving to nurture and develop pupils' strengths and abilities through excellence in academic studies, superb pastoral care and a unique and broad-ranging extra-curricular programme.

A fantastic opportunity exists for a highly skilled Finance Administrator to join our Finance department. We are looking to appoint an individual to undertake a wide range of duties. Previous knowledge of school financial and administrative systems would be an advantage but training will be given.

Job Purpose

The Finance Administrator will provide comprehensive financial and administrative support to the Finance Director in the smooth and efficient running of the school, including maintaining financial records, processing payments, cash handling and payroll.

Duties/Tasks and Responsibilities

To undertake the efficient and accurate preparation and input and maintenance of data into the company financial system operated by the school. To ensure routine operating controls and procedures are carried out and followed through so that information is accurate prior input into financial system Control of purchase ordering system, Orders, Authorisation, goods received checks and matching to purchase invoices. Liaison with external suppliers over invoicing queries Perform suppliers statement reconciliations prior payment authorisation requests. Maintenance of office paperwork and Administration trails for eventual audit. To maintain petty cash float, income and expenditure with proper authorisation and entry into financial system. Act as a point of contact and help re any queries from Staff and external parties. Performing company financial information, bank reconciliations and nominal account reconciliations. Checking company software reporting for accuracy and performing reconciliations as necessary. Use of Excel as back up support for financial reporting.

Person Specification for Finance Administrator

The following person specification indicates those areas of skills and personal characteristics, qualifications, training and experience that are either essential or desirable in the candidates being interviewed.

Qualifications and Training

Relevant Finance Qualifications or equivalent experience - Desirable GSCE English and Mathematics Grade C or equivalent - Essential

Skills and personal Characteristics

Good ICT skills - Essential Experience in payroll and QuickBooks - Desirable An ability to cope with pressure - Essential An ability to communicate effectively with parents, students and staff in a variety of ways - Essential An understanding of, and a commitment to the ethos of the school as a community - Essential A clear understanding of how to engage with school data - Desirable Excellent administrative abilities - Essential Tact, discretion & diplomacy - Essential Warmth and sensitivity - Essential A concern for the reputation of the school - Essential Highly organised and accurate - Essential

Knowledge

A good understanding of financial processes - Essential

Hours of Work

Full time, 08.30 - 17.00 Monday to Friday, 52 weeks per year. You are entitled to take 25 days plus bank holidays per year. Salary range 25,,465.00 - 30,000 depending on experience.

To apply, please request an Abbotsholme Application form from: s.riley@abbotsholme.co.uk.

We reserve the right to make an appointment before the closing date, so early applications are advised.

If you have not heard from us within two weeks of the closing date, please assume that unfortunately, on this occasion, your application has not been successful.

Safeguarding

Abbotsholme School is committed to safeguarding and promoting the welfare of children and young people and we expect all staff and volunteers to share this commitment. All positions are subject to an Enhanced Disclosure and Barring check from the Disclosure and Barring Service (DBS) and shortlisted candidates will be subject to an online check.

GDPR personal data notice

According to GDPR guidelines, we are only able to process your Sensitive Personal Data (racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, genetic data, biometric data, health, sex life, or sexual orientation) with your express consent. You will be asked to complete a consent form when you apply and please do not include any Sensitive Personal Data (although this can be included in your covering letter if you wish to do so), remembering also not to include contact details for referees without their prior consent.

Child Protection statement

We recognise our moral and statutory responsibility to safeguard and promote the welfare of all pupils. We endeavor to provide a safe and welcoming environment where children are respected and valued. We will be alert to the signs of abuse and neglect and follow our procedures to ensure that children receive effective support, protection and justice. The procedures contained in this policy apply to all staff, volunteers and governors.

Because of the nature of the work for which you are applying, this post is exempt from section 4 (2) of the Rehabilitation of Offenders Act (ROA) 1974. The amendments to the ROA 1974 (Exceptions Order 1975, (2013 and 2020)). It is not, therefore, in any way contrary to the Act to reveal any information concerning convictions which would otherwise be considered as "spent" in relation to the applicant's suitability for employment. Any such information will be kept in strict confidence and only used in consideration of the suitability of the applicant for such a position where such an exemption is appropriate.

If you are shortlisted for the role, you are therefore required to declare all convictions, cautions or bind-overs you may have, or have had in the past, even if they would otherwise be regarded as "spent" under the Rehabilitation of Offenders Act 1974.'

Equal opportunities

We are an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all colleagues.

Job Types: Full-time, Permanent

Benefits:

Company pension Discounted or free food Free parking On-site parking Sick pay
Work Location: In person