Job Description

The Dwelling Doctors

is a dynamic and growing specialist contractor in the construction sector, committed to transforming the standard of homes across the UK. We work with housing providers to deliver high-quality ventilation, condensation and mould treatments, together with planned works that support healthier living environments. As we continue to scale, we're looking for a motivated and detail-focused

Finance Administrator

to join our finance team and play a key role in supporting the smooth financial operation of our projects.

Key Responsibilities:

Monitor and manage a portfolio of customer accounts, ensuring timely payments in line with agreed credit terms. Raise accurate invoices and applications for payment in accordance with contract terms and agreed project milestones. Liaise with project teams, quantity surveyors, and commercial staff to ensure invoice values are correct and supported by the required documentation. Understand and apply the correct procedures for applications for payment, including issuing payment notices and dealing with payment certifications. Issue credit notes where necessary and reconcile customer accounts. Accurately allocate incoming payments to customer accounts, ensuring remittance advice is matched and discrepancies are resolved. Review and track retentions, payment schedules, and variations in line with construction contract agreements. Maintain clear records of applications, invoices, and supporting documents to assist with dispute resolution and audits. Chase overdue payments via telephone, email, and formal letters, in a professional and firm manner. Perform credit checks and support the onboarding of new clients with appropriate risk assessments. Produce aged debtor and cash collection reports on a regular basis, highlighting issues and actions taken.

Accounts Payable Duties:

Process supplier invoices accurately, ensuring appropriate purchase order matching and approval workflows. Reconcile supplier statements and resolve discrepancies. Prepare and process weekly/monthly payment runs via BACS or other systems. Maintain the purchase ledger and ensure timely and accurate posting of all transactions. Track subcontractor payments, including verification of CIS (Construction Industry Scheme) deductions where applicable. Daily processing of expense cards in line with company policy.

Key Skills & Experience:

Proven experience in credit control, ideally within the construction or a project-based industry. Strong understanding of construction payment cycles, applications for payment, retentions, and CIS (Construction Industry Scheme) where applicable. High attention to detail and ability to work under pressure to meet deadlines. Good Excel skills and familiarity with accounting software Team player with the ability to work collaboratively across finance and project teams.
Job Types: Full-time, Permanent, Fixed term contract

Pay: 27,000.00-30,000.00 per year

Benefits:

Company events Company pension Employee mentoring programme Free parking Health & wellbeing programme On-site parking
Schedule:

Day shift Monday to Friday Overtime
Application question(s):

How many years finance experience do you have? What is your experience using Microsoft Excel? Have you worked within the construction sector before?
Work Location: In person

Reference ID: Job Title: Finance Administrator
Expected start date: 26/05/2025