Job Description

Finance Administrator (Part-Time)

Location:

Winnersh Office (RG41 5HE)

Hours:

25 hours per week (Monday-Thursday)

Salary:

30,000 FTE (approx. 20,000 per year for 25 hours per week)

Company:

Care Assurance Ltd

Reports to:

Directors

About Care Assurance Ltd

Care Assurance Ltd provides high-quality supported living services across London and surrounding counties. We work closely with local authorities, NHS teams, and partner organisations to deliver person-centred support. As we grow, we are introducing a dedicated Finance Administrator to oversee essential financial processes and ensure smooth day-to-day financial operations.

Role Summary

This standalone role is responsible for the full range of financial administration within Care Assurance Ltd. The Finance Administrator will manage invoicing to local authorities, process and reconcile payments, run the company's payroll, and set up payroll and supplier payments through the bank. This role requires someone organised, accurate, and confident working independently and as part of the wider Administration Team.

Key Responsibilities

Invoicing & Income Management

Prepare and issue monthly invoices to local authorities, NHS ICBs/CCGs, and other commissioners for care fees. Ensure invoices reflect the correct care package details and placement information. Track incoming payments, reconcile remittances, and resolve discrepancies. Maintain fee schedules, payment logs, and funding records. Carry out credit control tasks, including professional follow-up with commissioning finance teams.

Payroll

Prepare and process the monthly payroll accurately and on time. Maintain payroll records, including timesheets, hours worked, holidays, and adjustments. Ensure compliance with PAYE, NI, pensions, and statutory requirements. Issue payslips and respond to staff payroll queries. Liaise with payroll software providers or external accountants when required.

Banking & Payments

Set up monthly payroll payments on the bank platform for director authorisation. Set up supplier payments and any other authorised outgoing payments. Ensure all payments are recorded and scheduled correctly. Maintain accurate records of all financial transactions.

General Finance Administration

Input and maintain financial data within accounting systems and spreadsheets. Maintain well-organised financial filing systems with a clear audit trail. Support Directors with monthly, quarterly, and ad-hoc financial reporting. Manage finance-related correspondence and queries. Support additional finance tasks and projects as required to meet the needs of the business.

Other

General administration and projects to support the business needs

Requirements

Essential

Experience in a finance administrator, accounts assistant, or payroll administrator role. Relevant bookkeeping or accounting qualification Strong understanding of invoicing and accounting processes. Experience processing payroll and using online banking for payments. High accuracy and excellent attention to detail. Good knowledge of Excel and accounting systems. Ability to work independently and manage workload efficiently. Strong written and verbal communication skills. Able to maintain confidentiality and follow financial controls.

Desirable

Experience invoicing local authorities or NHS commissioning teams. Background in social care or supported living. Knowledge of supported living fee structures

Working Arrangements

25 hours per week - Flexible (to be discussed) Office-based in Winnersh.

What We Offer

A flexible, supportive working environment. The opportunity to shape a key function within a growing organisation. A meaningful role contributing to high-quality supported living services. Competitive salary pro rata.
Job Types: Part-time, Permanent

Pay: 20,000.00 per year

Expected hours: 25 per week

Work Location: In person