Job Description

Overview / Responsibilities

Wood is currently recruiting for a Finance and Administrative Assistant to support the Projects F&A leadership team. This role is offered on a part-time basis, working 22.5 hours per week, hybrid working is available for this role and we can offer some flexibility with regard to work pattern.

Key Responsibilities

• Ad-hoc BU F&A Leadership Team support as requested.
• Regular scheduled Meetings - Coordinating, organising and attending series of fixed senior team meetings \xe2\x80\x93 including owner of calendar and agenda, organising guest speakers, supporting preparations, maintaining action logs and minutes, follow up to actions.
• Organising and maintaining diaries and calendars of BU F&A leadership team
• Quarterly Communications / Townhalls \xe2\x80\x93 preparation and organising of communication quick call / townhall for F&A teams.
• Annual / Bi Annual workshops / team building \xe2\x80\x93 Co-ordinating, organising and attending F&A team workshops and team building events, including;

• Booking location, supporting development of agenda, preparation of documentation, organising presenters, event, guest speakers, general coordination, maintaining action registers
• Developing and implementing a communications and engagement plan for the BU F&A Leadership
• Monthly report coordination and preparation and submission in line with fixed timelines
• Creation of annual business plan documentation for publishing
• Assisting BU F&A Leadership with tracking progress against annual strategic objectives
• Working with Learning and Development - organising function people development and training events / sessions
• Providing general admin support to BU F&A Leadership
• Creating and maintenance of teams site (Microsoft Teams & Intranet)
• Document preparation as required \xe2\x80\x93 Power-point / excel / word.
• Assisting BU F&A Leadership with booking travel and providing travel support
• Weekly Timesheets for BU F&A Leadership
• Submission of Expense claims for BU F&A Leadership
• Arrange IT Requests as and when required.

Skills / Qualifications

• Previous experience in a similar role - essential
• Excellent organisation skills
• Excellent standard of written communication
• Able to work confidentially with sensitive information

Company Overview

Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 60 countries, employing around 35,000 people.

Diversity Statement

We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.

John Wood Group