Job Description

- Finance and Admin Officer

Job Title:

Finance and Admin Officer

Reports to:

Childcare Manager / Operational Manager

Hours:

30 per week

Salary:

E2 - 13.76 per hour starting salary

Role Purpose

To support the Childcare Manager and Operational Manager in the smooth running of the centre's financial and administrative systems. The role ensures accurate day-to-day financial management, payroll processing, and efficient administration to support the delivery of high-quality childcare services.

Key ResponsibilitiesFinance

Process income and expenditure accurately in line with organisational systems. Prepare and issue invoices, monitor payments, and follow up on outstanding amounts. Carry out monthly bank reconciliations. Maintain accurate financial records and filing systems (manual and electronic). Support the Childcare Manager/Operational Manager in preparing budgets, funder reports, and information for external stakeholders. Ensure correct allocation of payments to relevant accounts. Handle cash receipts and bank lodgements.

Payroll

Process monthly payroll, ensuring accuracy and timeliness. Ensure HMRC and pension payments are processed on time. Maintain up-to-date staff payroll records, including absence and overtime.

Administration

Provide administrative support to the Childcare Manager, Operational Manager, and centre team. Maintain effective filing systems for staff, children, and operational records. Maintain accurate and confidential HR records, including contracts, absence, and training logs. Provide administrative support to HR processes as directed, including recruitment, references, and vetting checks. Assist in the preparation of routine reports and statutory returns. Provide general office support, including answering calls, responding to queries, and screening emails. Attend staff and board meetings to take minutes and provide administrative support.

Professional Development

Take responsibility for maintaining and developing your own skills and knowledge relevant to the role. Participate in supervision, appraisals, and ongoing training. Attend relevant courses, meetings, and events to support the delivery of the role.

Other Duties

Support marketing activities, including creating content on Canva and posting on social media platforms. Undertake any other reasonable tasks as requested by the Childcare Manager or Operational Manager.

Person Specification - Finance and Admin OfficerEssential Criteria

Minimum of 2 years' experience working in a finance and/or administration role. Experience in using financial management systems (e.g. QuickBooks or similar accounting software). Experience of processing payroll using payroll systems, ensuring accuracy and compliance with HMRC and pension requirements. Ability to maintain confidentiality and handle sensitive information appropriately. Knowledge of HMRC requirements and pension administration.

Desirable Criteria

Strong organisational and time management skills with the ability to prioritise tasks effectively. Ability to work independently and as part of a team. Experience in HR administration, including recruitment and maintaining staff records. Familiarity with Canva or similar tools for creating marketing content. Experience in using social media platforms for business or organisational purposes.
Job Types: Full-time, Permanent

Pay: From 13.76 per hour

Benefits:

Casual dress Childcare Discounted or free food Employee discount Flexitime On-site parking Transport links
Ability to commute/relocate:

Derry BT47 3SF: reliably commute or plan to relocate before starting work (required)
Experience:

Administration: 2 years (required)
Work Location: In person