Job Description

At Age UK Sheppey, we believe that life starts at 50. We're passionate about helping people over 50 live a joyful, fulfilling, and independent life. With a dedicated team and strong community focus, we deliver services and support that empower our members to stay active and connected.

To help us continue this work, we are looking for a detail-oriented and highly organised Finance and Administration Officer to ensure our financial systems run smoothly and to support the wider administrative needs of the Charity.

This is a key role in our team, responsible for day-to-day financial operations, accurate record keeping, compliance with financial regulations, supporting the long-term financial planning of the Charity, working closely with the Head of Services and CEO to provide high-quality financial management and administration support.

Location:

Isle of Sheppey

Pay:

22,000 per annum.

Hours:

30 hours per week, 9am to 3pm, Monday to Friday.

DBS:

Required

Key Responsibilities:

Finance and Administration

Manage the charity's accounts and bank transactions Monitor and update budgets, forecasts, and cash flow with oversight from the Head of Services Handle the Purchase and Sales Ledgers: enter invoices, prepare payments, and resolve late payments Manage staff payroll, expenses, and HMRC returns Maintain accurate records of cash received and issued, issuing receipts as needed Oversee and update staff shopping payment cards Reconcile monthly budgets and maintain vehicle mileage and fuel accounts Support end-of-year reporting for the Charity Commission Place orders and complete administrative tasks as required by the CEO and Head of Services Respond to customer queries and process card payments by phone

Financial Reporting and Oversight

Provide monthly financial updates and reports for the CEO and Board of Trustees Monitor financial performance and support the annual budgeting process Lead the annual audit process, liaising with auditors to ensure timely completion Maintain compliance with all financial regulations and internal policies Provide guidance to budget holders and suggest improvements to financial processes

Person Specification:

Essential

A recognised accountancy and payroll qualification or equivalent relevant experience Proven experience using Xero or similar accounting software Strong financial planning and reporting skills, including budgeting and forecasting Recent experience running a large, computerised payroll In-depth knowledge of payroll systems, tax, national insurance, and pensions High level of IT literacy, particularly in Excel and Word Strong attention to detail, numeracy, and problem-solving skills Excellent organisational and time management skills

Desirable

Experience in charity accounting and financial reporting Experience working with Boards, CEO's or Directors Understanding of charity governance and reporting requirements

Closing Date:

6th June 2025

Interviews to be held on:

17th & 18th June 2025.

Start Date:

1st August 202

Job Type: Part-time

Pay: Up to 22,000.00 per year

Expected hours: 30 per week

Benefits:

Company pension
Schedule:

Monday to Friday No weekends
Work Location: In person

Application deadline: 06/06/2025
Expected start date: 01/08/2025