Job Description

The Company:

Amirose London Limited is an established, creative and growing manufacturer of personal care and cosmetic products including the skincare, haircare, tanning, baby and perfume categories. We offer a full service to our customers from creating formulations including blue sky development, manufacturing, filling, compliance, storage and a pick, pack and delivery service. We are accredited with ISO 22716, ISO 9001, BRCGS, SEDEX, RSPO and COSMOS.

Job Purpose:

To provide administrative support to the Finance department and CEO for all activities within the Finance, HR, and general administrative functions.

Core Duties:

Finance Admin

1. Daily management and organisation of the finance team email address.

2. Checking and coding postage, transport, temporary labour and technical invoices.

3. Reconcile supplier statements.

4. Sending payment remittances to suppliers as required.

5. Petty cash management and reconciliation.

6. Staff shop cash management and reconciliation.

7. Posting Barclaycard payments against orders, chasing VAT invoices where necessary.

8. Making sundry Barclaycard payments once approved.

9. Checking and posting staff expenses.

10. Updating payment chasers listing.

11. Processing and distributing sales invoices.

12. Emailing customer statements.

13. Assist with training staff in new Docuware system.

HR Admin

14. Keeping personnel files up to date including master spreadsheets

15. Writing letters and contracts as instructed by the CEO.

16. Updating the payroll instruction sheet.

17. Checking HR legislation where relevant.

18. Managing T&A system including error checking and correction.

19. Training Managers in the T&A system when relevant.

20. Creating job advertisements.

21. Minute taking in Works Council, and disciplinaries.

22. Entry and exit interviews with joiners and leavers.

23. Management of new starters.

24. Management of company organogram.

25. Management of BUPA cash plan scheme.

General administration where necessary.

Key Knowledge, Skills & Abilities:

Essential:

Strong attention to detail and excellent organisational skills.

Highly proficient in Microsoft Word and Excel.

Ability to work independently and as part of a team.

Excellent communication skills; both verbal and written, both internal and external.

Experience of working in an Administrator role and in an office environment.

Experience of working in a Finance team is preferred.

The ability to multi-task and prioritise workload effectively.

Loyal, discrete, reliable and trustworthy.

Flexible and adaptable.

A strong team player.

Salary

25-28k depending on level of experience of working in a Finance role.

Job Types: Full-time, Permanent

Pay: 25,252.00-28,000.00 per year

Benefits:

Additional leave Company events Company pension Employee discount Free parking On-site parking Sick pay
Work Location: In person