Job Description

Job Title: Finance and Operations Assistant

Location: Stirchley, Birmingham (On-site)

Job Type: Part-time (28 hours per week over 3-4 days)

12-month Fixed-Term Maternity Cover

Salary: 14,400 (Part-time, equivalent to 24,000 full-time) Potential for a permanent full-time position within Sales Administration

About the Job

About HausBots

HausBots is a fast-growing robotics company based in Birmingham, developing innovative wall-climbing robots for inspecting and maintaining industrial infrastructure. Our customers include global players in chemical manufacturing, construction, and transportation. Backed by venture capital, we're a tight-knit team of 12, committed to pushing the boundaries of what robots can do in the real world.

As we continue to grow, we're looking for a proactive and detail-driven Office Administrator & Finance Assistant to join our team and support both the operational and financial aspects of our business.

The Role

This is a hands-on, dynamic role where you'll gain exposure across multiple parts of the business. Reporting directly to the COO, you'll work closely with our team of engineers and commercial staff to ensure the smooth day-to-day running of the office and accurate financial management.

This is a part-time, fixed-term role with the potential to grow into a full-time position depending on business needs. Flexible working patterns can be discussed.

Key Responsibilities

Finance & Bookkeeping

Process payroll and purchasing activities, including managing returns. Record and track spend, reconcile bank accounts, and manage bookkeeping tasks. Work with platforms including Xero, Capital on Tap, and GoCardless. Raise customer invoices and track payments. Create purchase orders and support customer quotations. Generate monthly and quarterly financial reports (P&L, budgets, cash flow).
Operations & Administration

Manage shipping logistics (primarily via DHL), including customs paperwork and bookings. Coordinate staff travel arrangements. Maintain office supplies and handle general office management tasks (e.g. waste collection).
HR & Team Support

Maintain employee records, contracts, and support onboarding. Administer benefits such as company pensions and private dental insurance.
Marketing & Sales Support

Assist with writing, formatting, and maintaining sales documents and customer-facing materials.
Requirements

Essential:

Prior experience in administration, finance, or operational roles. Familiarity with bookkeeping and basic accounting principles. Competent in Microsoft Office (Excel, Word, Outlook). Strong organisational and multitasking skills. Excellent communication and interpersonal abilities. Able to work independently and collaborate effectively within a small team.
Desirable:

Experience with Xero or other accounting software. Familiarity with shipping/logistics processes, ideally using DHL. Basic HR and/or marketing experience.
What We Offer

14,400 salary (part-time), equivalent to 24,000 full-time. Denplan (dental) Flexible working options (core hours 10 AM -2 PM). Visibility across all areas of the business - from sales to R&D - your input will matter. Significant learning opportunities and potential to progress into a permanent sales admin role.

Interview Process

Submit your CV. If shortlisted, we'll arrange a 30-minute phone call. Final interview will be in person (30-60 minutes). Offer and onboarding.

Additional Info

Start Date: ASAP Sponsorship/Relocation: Unfortunately, we cannot offer relocation or visa sponsorship for this position
Reference is essential

Job Type: Part-time

Pay: From 14,400.00 per year

Benefits:

Flexitime Health & wellbeing programme Private dental insurance
Ability to commute/relocate:

Birmingham: reliably commute or plan to relocate before starting work (required)
Work Location: In person