Job Description

Job Title: Finance and Office Administrator

Location:

Ipswich

Reports to:

Head of Finance

Start Date:

Aug 2025

Closing Date:

Jun 30th

About the Role

We are seeking a proactive, detail-driven

Finance and Office Administrator

to join our growing team and play a pivotal role in ensuring the smooth operation of both our financial and administrative functions. This is a varied and hands-on position that requires excellent organisational skills, a sound understanding of financial processes, and a customer-focused mindset.

You'll be working closely with the Head of Finance to support core accounting processes while also managing key administrative responsibilities across the business, taking ownership of queries and contributing to continuous improvements in how we operate.

This role is ideal for someone with solid experience in finance and office support who is now looking to take the next step in their career.

Key Responsibilities

Finance Support

Oversee day-to-day financial administration, including processing supplier invoices, purchase orders, staff expenses, credit control and bank reconciliations Support month-end and year-end processes: journal entries, accruals, financial reporting Assist with cash flow monitoring, budgeting support, and variance analysis Maintain accurate and up-to-date financial records using [ Sage and Xero] Contribute to the improvement of financial controls and processes

Office & Customer Service

Manage company documentation, databases, and filing systems with a focus on data protection and confidentiality Provide support to our customers and suppliers over the phone, online, and via email. Assisting with processing customers incoming orders & invoicing along with coffee machine call outs and maintenance scheduling using various software platforms. Collaborate with all other departments and external contractors to ensure all customer expectations are exceeded. Onboard new customers from the Sales team

About You

We're looking for someone who brings both financial expertise and a proactive approach to supporting the wider team. You will be:

Experienced

in finance and administration (minimum 2-3 years in a similar role) Proficient in using finance systems and Microsoft Office Suite (especially Excel) Detail-oriented with strong numerical and analytical skills Able to handle confidential information with discretion and professionalism A confident communicator, both written and verbal, with strong interpersonal skills Able to prioritise a busy and varied workload, working independently and as part of a team Customer-focused with a positive and solutions-driven attitude AAT Level 2 or above (or at least 2 years in finance/accounting role) Experience with Xero, Sage, or other accounting software Experience in a small-to-medium business and fast-paced environment

What We Offer

Incredible People and Coffee:

Work with a passionate team and enjoy some of the best coffee around.

Learning and Growth:

We'll teach you everything we know and encourage you to challenge us and grow with us.

Positive Energy:

You'll thrive in a supportive environment where sharing positive energy is a daily practice.

Organisation:

A well-organised life will help you excel in this role.

Salary:

From 28,000 - 35,000 DOE

Hours:

Monday - Friday 9-5pm

Holidays:

21 days of holiday + Bank Holidays

Perks:

Free coffee, team events, and a fun, inclusive work environment.
Job Type: Full-time

Pay: 28,000.00-35,000.00 per year

Benefits:

Company pension Discounted or free food Employee discount
Schedule:

Day shift
Language:

English (preferred)
Work Location: In person

Application deadline: 30/06/2025
Reference ID: RS/FA/ZH