Job Description

Finance & Administration Assistant

(Part-Time, Maternity Cover - Potential Permanent)

15 hours per week

- Monday, Wednesday and Friday (Commencing 1st April 2026)

Working hours: 9:00am - 2:00pm

Minimum

5-month maternity cover

, with the possibility of a

permanent 15-hour contract

subject to business needs.

Location

Sutton Coldfield Central Head Office-based - small, close-knit office supporting

3-4 care homes.

About Us

We are a family-operated care home group providing high-quality residential care across a small number of homes. Our head office team is compact and supportive, with typically 2-3 people working together at any one time. We pride ourselves on professionalism, teamwork, and strong relationships with our care home managers, suppliers, and families.

This role is particularly well suited to someone with

family or caring responsibilities

, offering fixed daytime hours that fit around school and childcare commitments.

The Role

We are seeking a reliable and detail-oriented

Finance & Administration Assistant

to provide maternity cover within our office team. This is a hands-on role combining finance administration with general office duties. There is the potential for the role to become permanent at 15 hours per week if business needs develop.

The successful candidate will play a key role in maintaining accurate financial records, supporting cost control, and ensuring smooth day-to-day office operations.

Key Responsibilities Finance & Accounts

Maintaining

customer and supplier invoices

Chasing outstanding payments

and resolving invoice queries

Validating supplier invoices

for accuracy and approval Preparing

BACS payment summaries

for processing Supporting

cost analysis and procurement management

Producing

management reports

from the accounts system, including bottom-line summaries for managers and directors

Operational Support

Acting as a point of contact for

care home managers

, particularly during the maternity cover period Supporting managers with

supplier issues, queries, and follow-ups

Assisting with procurement tracking and cost control across the homes

Administration & Office Support

Providing general office administration Answering telephone calls and

routing enquiries appropriately

Maintaining organised records and documentation Supporting the small office team as required

Person Specification Essential

Experience in a

finance, accounts, or administrative role

Good working knowledge of

invoicing, payments, and basic bookkeeping

Strong attention to detail and accuracy Confident using

Microsoft Office

, particularly Excel Excellent organisational and time management skills Professional communication skills, both written and verbal Ability to work independently in a small office environment

Desirable

Experience in

care, health, or social care settings

Familiarity with

cost analysis, procurement, or management reporting

Experience liaising with suppliers and resolving invoice disputes

Personal Qualities

Trustworthy and discreet when handling financial information Proactive and solution-focused Comfortable working in a

small, family-run business

Approachable and supportive when working with care home managers

Contract & Future Opportunities

This role is initially offered as

part-time maternity cover (minimum 5 months)

. There is

potential for the role to become permanent at 15 hours per week

depending on business needs and performance.

Job Types: Part-time, Fixed term contract
Contract length: 5 months

Pay: 13.00-13.50 per hour

Expected hours: 15 per week

Experience:

Bookkeeping and/ or Finance: 1 year (required)
Work Location: In person