Job Description

Finance and Reporting Administrator

Reports to: Operations Support Manager

Salary: 26,000 - 28,000 per annum (full-time, depending on experience)

Location: Basingstoke - Hybrid (with occasional travel to office as required)

Hours: 37.5 hours per week

Skylight Psychiatry is a forward thinking, dynamic mental health service. We are a CQC registered service delivering person-centred assessment, care and support, with our ultimate aim being to improve the lives of people with neurodevelopmental conditions such as ADHD, Autism and Learning disabilities.

Role Purpose

The Finance Administrator will support the smooth running of financial processes at Skylight Psychiatry Ltd, focusing on invoicing, reconciliations, payroll support, and financial data reporting. They will play a key role in ensuring accurate and timely invoicing to NHS Integrated Care Boards (ICBs), reconciling contractor invoices against clinical activity, and maintaining accurate financial records to support compliance, audits, and management reporting.

Key Responsibilities

Invoicing

o Generate and issue invoices to NHS ICBs for completed patient assessments.

o Maintain accurate logs and records to evidence completed activity.

o Provide supporting data when requested, ensuring patient confidentiality is protected.

o Track payments received and support credit control by flagging overdue invoices.

Reconciliation

o Check contractor invoices against bookings and reports in the patient record system.

o Flag discrepancies to the Operations Support Manager or COO for resolution.

o Maintain clear records of reconciliations for audit and counter-fraud purposes.

o Coordinate with Accounting team to reconcile invoices

Financial Reporting

o Collate data on numbers of assessments completed per month.

o Provide summary figures to support internal reporting and external audit requests.

o Contribute to monthly management reports with income and activity data.

Payroll Support

o Prepare monthly pay adjustment schedules (e.g., overtime, additional hours, or allowances) for submission to the payroll provider.

o Maintain clear records of adjustments, but not directly process payroll.

o Liaise with the HR/Operations team to ensure payroll accuracy.

General Finance Administration

o Work with Accounting Team to organise financial records and digital filing systems (XERO).

o Support the Senior Management Team with ad hoc finance-related tasks.

o Provide data for compliance checks, audits, and inspections (CQC, NHS, counter-fraud).

o Support the transition to new finance and reporting systems as required.

Person Specification

Essential

Strong numeracy and attention to detail.

Experience of working with financial or administrative systems.

Proficiency with Excel and financial record-keeping.

Organised, reliable, and able to meet deadlines.

Ability to handle sensitive financial and patient data with confidentiality.

Strong communication and teamwork skills.

Desirable

Previous experience in healthcare finance or NHS invoicing.

Familiarity with patient management systems.

Understanding of payroll processes and financial reporting.

Experience with accounting software (e.g., Xero) or NHS invoice portals (e.g., Tradeshift).

Benefits:

Opportunities for professional development and growth within the service

Annual salary review

25 days annual leave.

Pension scheme offered

Birthday off as additional leave

Work related electronic devices provided

Please submit both your CV and a cover letter outlining your reasons for applying for this role. Please note that due to the high volume of applications anticipated, we will be unable to contact all applicants individually unless shortlisted. If you have not been contacted within a month of submitting your application, please assume you have been unsuccessful on this occasion. Thank you.

At Skylight Psychiatry, we are committed to fostering a fair and inclusive workplace where everyone can thrive and reach their full potential.

We recognise that diverse teams encourage creativity and productivity, so we warmly welcome applications from individuals of all backgrounds. We encourage candidates to apply regardless of age, gender, gender identity or expression, religion or belief, disability, ethnicity, or sexual orientation. Together, we create an environment that values and celebrates diversity!

Job Types: Full-time, Full time.

Work Location: Hybrid remote in Basingstoke, RG24 8AG.

Job Type: Full-time

Pay: 26,000.00-28,000.00 per year

Work Location: Hybrid remote in Basingstoke, RG24 8AG