Job Description

Our current head office is located in Moreton-in-Marsh, we will be relocating to Pembroke House, Banbury Business Park in January 2026. In the interim, we will cover travel expenses for employees based in the Banbury area.

Introduction

As the UK's national fire safety organisation, we work to identify the dangers of fire and help our clients reduce any fire-related risks. With the support of our fantastic team of people, our not-for-profit organisation continues to go from strength to strength, so there is no better time for you to begin a promising career with the Fire Protection Association.

Our people are the heart of our business and are core to our success as a company. We foster a highly collaborative and dynamic culture where everyone has a voice, aligned with our vision - to make the built environment a safer place to live and work. Our team are continuously making a difference in the industry, achieving a sense of fulfilment in the work they do. We offer employees a sense of purpose and a real contribution effect from the work that we do together.

We are excited to announce an opportunity to join our Finance team as a Finance Assistant. In this role, you will support the efficient operation of the FPA's finance function by ensuring accuracy, compliance, and timely financial processes, while also providing assistance across the department as needed.

Work Location/Hours

09:00 - 17:00, 21 Hours per week

Head Office;

our current head office is in Moreton-in-Marsh, but we will be relocating to Pembroke House, Banbury Business Park in January 2026. In the interim, we will cover travel expenses for employees based in the Banbury area.

Department

Finance Department

Line Manager

Finance Manager

Key Responsibilities

Support the management of daily banking operations, transaction processing, and reconciliation activities to ensure timely and accurate financial reporting.

Assist in managing the debtor ledger, overseeing cash matching, allocation, credit control and handling customer queries.

Play a key role in handling Customer Relationship Management (CRM) data and updating the accounting software system (Xero), perform routine checks to verify data accuracy and completeness, and resolve any discrepancies to maintain data integrity.

Contribute to the end-to-end creation and processing of purchase orders and purchase invoices, ensuring alignment within the accounting software systems (Synergist/Xero system).

Accurately raise and issue sales invoices, maintaining accurate records and ensuring prompt communication with customers.

Provide ongoing support for the management of the purchase ledger, including responding to supplier queries.

Collaborate with colleagues across the finance and wider support teams, offering flexibility and support during absences to maintain operational continuity.

Key Competencies/behaviours

Maintains professionalism and adaptability in high-pressure environments, meeting strict deadlines and adjusting to shifting priorities.

Upholds a high standard of honesty and responsibility, taking ownership of tasks and outcomes.

Works effectively with minimal supervision, demonstrating initiative and problem-solving abilities.

Exceptionally organised with good time management, capable of prioritising and managing workload efficiently.

Exhibits a positive attitude with excellent administrative skills, ensuring accuracy and maintaining effective systems for record-keeping.

Always maintains confidentiality.

Key Education and experience

Essential

Minimum of 5 GCSEs (or equivalent) at grade C/4 or above, including English and Math's

At least 1 years' experience in a similar role.

Good understanding of banking and petty cash processes and procedures and associated reconciliations.

Good knowledge of Sales & Purchase Ledger and all associated processes, including credit control, reconciliations, including using Bank software for electronic payments.

Good level of competence in Excel, Word and Outlook with experience in the use of computerised accounting systems.

Desirable

AAT or equivalent - part qualified / studying

At the FPA we are committed to fostering an inclusive and fair workplace. Our EDI efforts are underpinned by the principles of trust, respect, and equal opportunities for all.

Job Types: Part-time, Permanent

Pay: 24,000.00-27,000.00 per year

Expected hours: No more than 21 per week

Work authorisation:

United Kingdom (required)
Work Location: In person