Job Description

About us

Questar Auto is a provider of driver performance and operational improvement tools to many clients including central government, councils, police forces, fire services and NHS organisations. We also supply services to many commercial organisations such as vehicle manufacturers, insurance providers, leasing & rental companies, utilities, passenger transport providers, vehicle importers and fleet owners.

Questar presents to the world its unique, predictive technology & connected vehicle solutions. We are growing year on year with over 500,000 units already deployed in over 20 countries. We provide solutions that not only increase driver and vehicle safety but also provide constant fleet monitoring from anywhere at any time. Our services lead to improved vehicle utilisation, efficiency and uptime giving reduced costs year on year.

Purpose of the Job

The Finance Assistant role is primarily to assist the Finance Manager in processing day to day financial transactions on our accounting system XERO & ZOHO (CRM - Training Will Be Given). The role requires flexibility to undertake a wide range of administrative duties for the department within set deadlines.

Key Accountabilities

Sales Ledger -

Raising monthly Sales Invoices on XERO & email to customers attaching where applicable Customer PO's, Packing Lists & Installation Spreadsheets. Raising Sales Invoices daily/weekly from ZOHO (CRM) Sales Orders then copying onto XERO attaching where applicable Customer PO's, Packing Lists & Installation Spreadsheets then emailing to customers from XERO & marking as invoiced on ZOHO (CRM). Chasing customer POs required for Sales Invoicing in advance of invoices needing to be raised. Assisting in resolving customer queries. Emailing customer statements twice a month - month end & mid-month Keep Credit Control Spreadsheet up to date on a daily basis Set up new customers on XERO using correct numbered prefixes.
Purchase Ledger -

Supplier order request details on ZOHO (CRM), once approved raise Supplier PO on ZOHO (CRM) then copy to XERO & email PO to Supplier. Once emailed upload details onto ZOHO (CRM) & attach XERO PO. Daily Entering of Supplier Invoices received onto XERO. The week's received Supplier Invoices must be all entered by COB every Friday. Where applicable apply supplier invoices to XERO PO Uploading of certain Supplier Invoices to ZOHO ((CRM) for approval and bringing to the attention of the Finance Manager any invoices which are regular monthly invoices but have increased dramatically in value not in line with previous invoices. Reconcile Supplier Statements received against XERO & if any invoices are missing request from Supplier & Enter on XERO once received, record date received if late. Notify any Suppliers of our Luton Address by email using the New Address Template if they are still showing our old Elstree address also if any are still quoting Traffilog UK advise them accordingly to amend their records going forward to Questar UK again attaching Template Set up new Suppliers on XERO using correct numbered prefixes.
General -

Inputting data on various documents electronically as required. Preparing various reports on Excel as requested Assist with other accounting processes. Assist Strategic Finance Executive when requested.
Expenses -

Verify accuracy of staff expenses on ZOHO, paying special attention to VAT amounts & expenses categories then enter on XERO attaching their receipts by Mid-Month. Monthly entering of company credit card statement transactions, coding expenses to accurate chart of accounts and reconcile them with XERO Monthly petty cash reconciliation

Experience: Knowledge & Qualifications Required

Accounts/Finance Assistant experience - 2 years Strong numerical skills Problem solving skills Capable to maintain high level accuracy under pressure Ability to manage multiple projects and relationships simultaneously & adhering to any internal deadline dates Negotiation, communication, presentation & listening skills Time management skills A good level of education
Job Types: Part-time, Permanent

Pay: 20,000.00 per year

Expected hours: 30 per week

Additional pay:

Bonus scheme
Benefits:

Company events Company pension On-site parking Private medical insurance Sick pay
Schedule:

Monday to Friday
Experience:

Finance Administration: 2 years (preferred)
Work Location: In person