Job Description

Yarrells Preparatory School

Dorset

Salary:

12,698.40-24,000 per annum, dependent on experience

Job type:

Part Time, Permanent

Start date:

04/08/2025

Apply by:

23 July 2025

Job overview

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Yarrells: A great big hug of a school!


Yarrells School and Nursery is looking for a detail-oriented and organised Finance Assistant to join our school's administrative team. The successful candidate will support the Finance Manager in managing the school's financial operations, including payroll, accounts payable, accounts receivable, monthly reporting and Early Years funding. This role provides scope for achieving relevant qualifications and is open to applications from apprentices.


You will have a positive attitude, an ability to work on your own and as part of a team, and a willingness to be an active part of a busy prep school environment.


Strong communication, ICT and literacy skills are a must.


At Yarrells, we have a genuine team spirit and every single person is uniquely valued for who they are and what they bring to our community.


Blending tradition, informality and innovation, we work hard to offer a vibrant and stimulating professional environment.


If you want to play a meaningful role in the lives of our young people, join our magical school and nursery today!

Key Responsibilities

Payroll Administration:

Prepare and submit monthly payroll data for all staff, ensuring accuracy. Maintain payroll records and address any payroll-related queries promptly.


Accounts Receivable:

Monitor and manage tuition fee payments and other income streams. Issue invoices and follow up on outstanding payments to ensure timely collection. Reconcile accounts receivable records regularly. Respond to customer queries in a timely and professional manner. Monitor and manage the accounts email inbox.


Accounts Payable:

Process supplier invoices and ensure timely payments in line with the school's financial policies. Verify invoices against purchase orders and resolve discrepancies. Maintain accurate records of all payments and expenditures.


Monthly Reporting:

Support the Finance Manager with supplier reconciliations and general month-end admin.


Early Years Funding:

Prepare and process Early Years funding applications for all eligible customers, ensuring accuracy and compliance with statutory requirements.

Essential Qualifications and Skills

Experience in payroll, accounts payable, and accounts receivable functions. Strong proficiency in financial software, including Xero and Dext, and Microsoft Office, particularly Excel. Excellent organizational and time management skills with the ability to meet deadlines. Strong attention to detail and analytical skills. Effective communication skills, both written and verbal. A collaborative approach to working within a team environment.

Desirable Qualifications

Previous experience in a school or educational setting. A recognised qualification in finance, accounting or a related field (or working towards one).


If you would like to discuss the role in more detail, please call or email.

Start Date

: 4 August 2025

Contract

: permanent, all year round

Hours

: part time, guideline 20-30 hours per week with flexibility

Salary

: 12,698.40-24,000 per annum (FTE: 25,397-32,000 per annum) dependent on experience

Benefits

: 30 days holiday (pro-rata), food, flexi hours

All successful candidate will be subject to safer recruitment checks.

Yarrells Preparatory School is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. All applicants should read the School's Safeguarding and Child Protection Policy, which are available on the School's website. Applicants are required to declare any criminal convictions or cautions, or disciplinary proceedings related to children and young people and must be willing to undergo child protection screening appropriate to the post, including checks with past employers and an enhanced Disclosure and Barring Service (DBS) check.


School prospectus
1.81MB

About

Yarrells Preparatory School

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Yarrells Preparatory School

Yarrells House, Upton, Poole
Dorset
BH16 5EU
United Kingdom

+44 1202 622229

Yarrells Preparatory School and Nursery provides excellent opportunities for children to enjoy learning in an enriching environment indoors and outdoors. We promote high academic standards, integrating the performing & visual arts and sport within a dynamic and extensive curriculum.



A member of the prestigious Independent Association of Preparatory Schools, Yarrells takes boys and girls between the ages of 2 and 11. The School is housed in a Georgian mansion and contemporary classroom buildings encircled by the gardens, fields, courts, pool and woodland of its own estate in the town of Upton, near Poole, Dorset. In these beautiful surroundings, we have the scope to make the most of learning indoors and outdoors. We believe that every child has something valuable to offer and that in our setting, guided by expert staff, we can find and nurture a child's gift and give each the confidence to tackle life's challenges with spirit and determination.

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