Job Description

Job Summary

We are seeking a detail-oriented and proactive Finance Assistant to join our finance team. The ideal candidate will support the financial operations of the organisation by assisting with various accounting tasks, ensuring accuracy in financial reporting, and contributing to the overall efficiency of the finance department. This role is essential for maintaining financial records and providing administrative support to senior finance staff.

Duties

Actioning multiple email inboxes on a daily basis

Creating, posting and allocating invoices in Xero to the relevant owner and property

Posting payments to Xero using bank feeds and other automated systems

Reconciling the rental accounts for the all companies

Opening and sorting the post, including checking the utilities and Council Tax billing

Raising new invoices for incoming tenants, closing invoices for vacating tenants and amending invoices for rent due date changes or for additional charges

Responding to debt collection or utility correspondence

Emailing the invoices not yet approved from Xero to the management team to chase updates

To produce monthly debtors and creditors lists

To process purchase invoices and track against orders and delivery notes, identify any disputes or discrepancies on the purchase ledger system and deal with suppliers and staff to resolve any issues.

To process and enter invoices to the ledger using Xero accounting software, ensuring that all invoices are coded to the correct nominal, budget codes, property and owner.

To assist with the day to day running of the accounts department

Raise weekly BACS runs for invoices due for payment and post to the ledger, ensuring sufficient information is recorded so they can be analysed and reconciled.

Perform monthly reconciliations of the purchase ledger and bank accounts, to ensure all items are coded correctly and entered onto Xero.

To assist with monthly end journals, accruals and prepayments

To collate and reconcile credit card payments to the ledgers against the corresponding back up and authorised orders.

Use of dedicated property management software to locate tenancy information such as rent due dates, contact details etc.

Ad-hoc tasks from the Directors and the Finance Manager.

Essential Experience

- Minimum 1 years' experience using Xero Accounting Software

- Good understanding of Excel, Outlook and Word

Salary

Range from 25,000 to 26,500 per annum depending on experience.

Location

Crystalight Ltd c/o Abbey College in Malvern, 253 Wells Road, Malvern, Worcestershire, WR14 4JF

Hours of Work

Monday to Friday from 9am until 5pm

Fully Office Based

This position offers an excellent opportunity for individuals looking to develop their career in finance while contributing to a dynamic team. If you are passionate about numbers and have a desire to learn and grow within the finance sector, we encourage you to apply.

Job Types: Full-time, Permanent

Pay: 25,000.00-26,500.00 per year

Benefits:

Canteen Company pension Discounted or free food Free parking On-site parking
Schedule:

Day shift Monday to Friday No weekends
Work Location: In person

Reference ID: FA-001