JOB TITLE: Finance Assistant
REPORTING TO: General Manager
MAIN PURPOSE OF JOB:
To maintain efficient control systems, ensuring all revenues and expenditures are correctly recorded
Completion of the daily cash banking inline with the company policy
To liaise with the hotel manager/regional team
KEY RESPONSIBILITIES
Daily reconciliation of income audit
Reconcile daily cash and credit card takings
Accounts Receivable
Approve Commission invoices
Upload coded and approved purchase orders and invoices
Month end accruals
Oversee local expense reporting process
Manage document sharing with corporate office via sharing site
Other on-site Accounting/Finance duties as requested
Preparation of payroll
KEY RESPONSIBILITIES
Completion of daily income audit, sense checking all areas, making corrections where needed through the hotel Opera system.
Review negative postings / no sales/Voids/ open tables and communicate to GM
To police all PM accounts and ensure they are dealt with on a daily basis
Record all daily allowances on the company F&B report ensuring dockets are kept for backup
To input all corrections through the Opera system each day from the previous days inbalances.
Compile the GMs daily audit pack
To ensure that actual food sales have been communicated to the kitchen
Prepare and complete the daily cash banking inline with the company standards
To fully reconcile credit cards on a daily basis, reporting on any variances.
Reconcile all petty cash
To investigate and action credit card charge backs
Ensure that all change orders are banked inline with the company procedure.
Review and check all sales ledger bills, ensuring they have all been received into the finance office"
Ensure appropriate back up is provided for all bills and then transferred to the correct ledger account
Send all invoices out and debt chase in line with the company credit policy
Process payments on the sales ledger including inter company spreadsheets
Participate in a weekly call regarding sales ledger debt
To ensure that the company credit policy is adhered to and to process credit checks
Check and approve all agency commission invoices and scan for processing
Review and check all invoices are received and scanned to French Duncan on a daily basis
Approve and scan all purchase orders to French Duncan - NON PW on a daily basis
Ensure Procure Wizard is policed and up to date for deliveries/queries
Review Costs within the account by reporting Pos through local and PW
Review discretionary and make appropriate changes should they be overspent
To check accuracy of the weekly payroll figure being reported by the GM
To check sales figures with French Duncan report for accuracy of the GM completing
To input the actual food COS for the week
To ensure that the stock takers have all paperwork/allowances for liquor
To ensure closing stocks for food/golf/leisure/beauty are input on to Procure Wizard
To calculate Utilities (Gas/Elec/Water/Laundry) on a weekly/monthly basis
To calculate travel agents commission on a weekly/monthly basis
To supply French Duncan accruals for outstanding non PW purchase orders for the month end
To calculate holiday provision accrual from TnA
To calculate payroll accruals from TnA
To review and communicate local spending
Manage document sharing with FD and Corporate sites
To Ensure Fourth is approved for exceptions and to communicate to GMs
To process the Hotel payroll every 4 weeks in line with company policy
Reconcile central deposits
Reconcile Leisure, Spa and Golf memberships"
Attend morning brief meeting
Attend /communicate function sheet meeting for billing instructions
Any other business requested by Operational Finance
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