Job Description

JOB DESCRIPTION - Finance and Business Support Assistant

Overall:

The role will be to work alongside the Management Team to ensure a genuinely exceptional client experience ensuring their services are managed within the framework of robust clinical governance, professional standards and the Healthcare Standards Act 2000.

To develop and manage the financial functions at Physiotherapy Matters including supplier and provider management, and support the management team in client relationship management.

Location:

Physiotherapy Matters head office / main clinic currently based at Arden House, Regent Centre, Gosforth, Newcastle Upon Tyne. NE3 3LU.

JOB DESCRIPTION - Finance and Business Support Assistant

Duties include:

1) Finance Management

Maintain and develop the invoicing / purchasing processes

Ensure accurate and timely billing and invoicing

Bookkeeping

Banking

Assist management team in managing cash flow through monitoring bank account balance

Provide monthly reports on income and expenditure

Manage debtors list and chase late payments

Ensure invoices received are correct and have followed the purchasing ordering process have been completed

Payroll management inc processing overtime

Inputting into financial forecasting

Liaising with the accountant in sending end of year reports for accounts to be prepared

2) Supplier Management

Manage supplier list, ensuring value for money and quality standards are being met

Stock control - ordering and monitor usage

Regularly auditing supplier lists

Equipment maintenance - arranging servicing, repairs and renewals

3) Provider Management

Assist with registering and managing the provider list for external referrals to be made, ensuring value for money and quality standards are being met

Managing room renters including agreeing terms and SLAs

4) Business support

Perform any other duty that may be required from time to time to ensure the smooth and efficient running of the clinics

Ad hoc reception cover - sickness or reception staff breaks

Assist with data collection, analysis and formulating management reports for existing and future contracts

This description of responsibilities is intended as a framework and may be subject to change in light of future developments, in consultation with the job holder.

PERSON SPECIFICATION - Finance and Business Support Assistant

Job Knowledge and Experience

Qualifications and/or practical knowledge, experience and skills:

NVQ Level 5 qualified (D)

People management experience (D)

Excellent IT skills (E)

Business administration qualifications (D)

Healthcare industry experience (D)

Data collection, analysis and presentation experience (D)

Financial management experience (E)

Accounting software experience (Xero) (E)

Complexity Creativity

Range of duties, how the knowledge is applied, opportunities for problem solving, suggestions

Able to work with a variety of tasks and prioritise according to importance (E)

Ability to keep organised for areas such as managing providers and suppliers (E)

Able to improve procedures where required (D)

Accurate and thorough approach (E)

Ability to solve problems (E)

Able to take initiative for business development purposes (D)

People Skills

Management responsibilities, level and type of customer contact

Work alongside the Senior Management team (E)

Strong appreciation of exceptional customer / patient focused services business delivery (E)

Professional communication skills-by phone, in person, and writing (E)

Leadership skills (D)

Flexible and motivated (E)

Work in a non- discriminatory way (E)

Line management skills (D)

Circumstances

Flexible working to meet business needs (E)

Full UK driving licence and car owner (D)

Able to work in a non-smoking environment (E)

Able to get to the clinic easily and punctually (E)

Able to work on own initiative (D)

Adaptable to business requirements (E)

In regards to qualities required:

Desirable = D Essential = E

Physiotherapy Matters Ltd is an equal opportunities employer and welcomes applications from all

We are also recruiting for a Receptionist and Administrative Assistant if any applicants were looking for a full time role and willing to perform both role: https://uk.indeed.com/viewjob?jk=3978b735c33492ae&from=shareddesktop_copy*

Job Type: Part-time

Pay: 24,000.00-28,000.00 per year

Expected hours: 16 - 20 per week

Benefits:

Additional leave Company pension Cycle to work scheme Enhanced maternity leave Free parking Health & wellbeing programme On-site parking Private medical insurance Sick pay
Schedule:

Monday to Friday
Work Location: In person