Job Description

Job Title: Part-Time Finance Assistant

Location:

Slough Office

Working Hours:

4 hours per day, Monday to Friday (20 hours per week)

Start Date:

ASAP

Reports to:

Finance Manager / CEO

About Proactive Group

Proactive Group is a growing, multi-disciplinary service provider delivering reliable and quality-driven solutions across Hard FM, Soft FM, and Construction services. We are dedicated to building long-term relationships through high standards, transparent communication, and operational excellence. As we scale our operations, we are looking to expand our finance function with a dedicated and driven Part-Time Finance Assistant based in our Slough office.

Role Overview

The Finance Assistant will support the Finance Manager in the day-to-day operations of the finance department. This includes transaction processing, monitoring cashflow, managing budgets, and helping prepare financial statements. The role is suited to someone highly organised, analytical, and comfortable working in a fast-paced commercial environment.

Key Responsibilities

Cashflow Management:

o Continuous monitoring of cashflow and working capital

o Assist with financial forecasting and liquidity tracking

Invoicing & Accounts Payable/Receivable:

o Process incoming and outgoing invoices

o Ensure accuracy of invoice data and timely payments

o Raise and distribute customer invoices

o Manage and track invoice queries and resolutions

Debt & Credit Control:

o Debt collection follow-ups with clients and reporting

o Maintain accurate debtor and creditor ledgers

o Support with aged debt reviews and recovery strategies

Financial Planning & Reporting:

o Support Finance Manager with budgeting and forecasting

o Analyse historical data (last 3 years) to support annual budget preparation

o Assist in preparing and presenting monthly financial statements

o Prepare and maintain cost efficiency analysis

o Review and help improve financial systems and processes

Payroll & Expenses:

o Update and maintain internal wages spreadsheet

o Review, verify, and approve wages in collaboration with management

o Manage and review employee expense claims

Finance System Oversight:

o Support and manage financial records within Odoo ERP

o Assist with reviewing and updating finance-related modules in Odoo

o Manage CRM input related to sales and finance team enquiries

Compliance & Admin:

o Ensure compliance with industry financial regulations and internal policies

o Support finance audits, reconciliations, and reporting requirements

o Respond to internal and external email queries related to finance and accounts

Ideal Candidate Profile

Essential:

2+ years' experience in a finance, accounts, or bookkeeping role

Proficient with cloud accounting software (e.g., Xero, QuickBooks, or Odoo ERP)

Comfortable with spreadsheets, reconciliations, and debt reporting

Excellent attention to detail and organisational skills

Confident communicator with a proactive mindset

Strong numeracy and analytical ability

Good knowledge of finance regulations and commercial finance operations

Desirable:

AAT Level 3 or above (or working towards qualification)

Experience within FM, Construction, or Property Management sectors

Prior involvement in budgeting and financial analysis projects

Working knowledge of CIS and industry payroll systems

What We Offer

Competitive hourly pay (based on experience)

Flexible hours - work-life balance valued

Opportunity to grow with a dynamic and expanding business

Training and development support

Team-focused environment with real impact on the company's direction

Job Type: Part-time

Pay: Up to 14,400.00 per year

Expected hours: 20 per week

Benefits:

On-site parking
Schedule:

Monday to Friday
Work Location: In person

Reference ID: Finance Assistant Proactive Group