Job Description

Finance Assistant

Job Type: Permanent

Location: Katharine House Hospice, Business Centre, Stafford

Salary: 9,736 - 20,520 per annum, actual (24,341 - 25,650 full time equivalent - depending upon experience)

Hours: 15 - 30 hours per week - flexible, minimum of 3 days per week covering core

Core hours 10.00 - 15.00

Closing date: 8th August 2025

Interview date: 22nd August 2025

Are you organised, proactive and looking to have a meaningful impact through your work? We are Katharine House Hospice, and we'd like you to join us as our new Finance Assistant.

About us

Katharine House Hospice offers the best care to people in our community affected by progressive illnesses, allowing them to live life to the full. Our Patient Pathway Team is crucial to achieving this mission by assisting the Care Team in supporting patients and their families who access our services and contributing to the effective co-ordination of their care.

The role

We are looking for a detailed and proactive Finance Assistant to join our small but dynamic finance team. You will play a key role in supporting day to day financial operations of the charity, ensuring accuracy and compliance.

Here's what you can expect.

Processing day to day transactions

Process purchase invoice, sales ledger invoices and journals. Producing routine BACS runs.

Financial records

Maintain accurate financial records using Sage 50, completing reconciliations both within Sage 50 and using Excel spreadsheets

Effective communication

Liaise with suppliers, debtors and internal teams to resolve queries.

General administration

Ensure effective admin support for daily operations.
What we offer you

Impactful role

Contribute directly to the mission of Katharine House Hospice.

Supportive team environment

Work in a collaborative and nurturing setting.

Career development

Access opportunities for professional growth and continuous learning. Providing support for your wellbeing. Continuous learning and professional growth. Support during times of illness. Contributory plan to help cover health-related expenses.

Free on-site parking

Employee assistance programme

Training and development opportunities

Occupational sick pay

Healthcare cash benefit plan

Qualifications and experience

Here's some of what we'd like you to have.

A good basic education and an excellent working knowledge of IT, including Microsoft Office (Word, Excel, Outlook). Experience of SAGE would be desirable. At least 2 years' experience in a Finance role or significant demonstrable transferable skills. Experience of Payroll processing could be advantageous. Excellent organisational skills, the ability to prioritise competing demands, and excellent communication skills.
We would ideally be looking for someone who is able to work at least core hours (10.00 - 15.00) on agreed set days.

Join us and make a difference

If you're passionate about people and want to contribute to a mission that matters, we'd love to hear from you. Apply now and help us continue to provide exceptional care and support to those who need it most.

If you'd like to know more about this role, without commitment, please contact the HR department on 01785 218257.

The closing date is 8th August 2025; however we may close this advert earlier, subject to response rates.

If you require any reasonable adjustment to participate in this process, please do not hesitate to contact HR on the number above.

How to apply -

To the link below to submit a CV via indeed

Closing date: 8th August, however, may close earlier if over subscribed

Internal applicants should apply via an expression of interest outlining the reasons for your interest and detailing any relevant experience.

Post holder: Vacant

Area of Work: Finance Office

Responsible to:

Finance Manager

Mission

"KATHARINE HOUSE HOSPICE EXISTS TO OFFER THE BEST CARE SO THAT PEOPLE IN OUR COMMUNITY, AFFECTED BY PROGRESSIVE ILLNESSES, CAN LIVE THEIR LIVES TO THE FULL"

Department Objectives

It is essential to the delivery of this mission that the Hospice and all of its subsidiaries; maintain a well organised sales and purchase ledger; pay their creditors within a set timescale; account for all income and expenditure accurately; and reports financial information in a useful format and in a timely manner.

Role within the Department

To maintain the purchase and sales ledgers, assist with data input into SAGE and into spreadsheets, and support the Finance Manager by providing accurate information.

Function and Responsibilities

Specific Objectives

This list is not intended to be exhaustive but is a guide to the duties to be undertaken

Maintain the purchase ledger for Katharine House and all subsidiary companies, so that all creditors are paid accurately and in a timely manner. Maintain the sales ledger for Katharine House and all its subsidiary companies. Assist department managers with information requests. Input journals mainly relating to the retail and the hospice companies. Input the income for the fundraising department. Ensure that accurate information is entered into the accounting system.

Key Tasks and Responsibilities

1. Purchase and Sales Ledger

Log supplier invoices onto the spreadsheet system and SAGE, send to managers for authorisation, and update onto SAGE.

Enter credit notes, and liaise with suppliers to resolve issues.

Enter the sales invoices from the Hospice and subsidiary companies.

Produce the BACS run, and ensure all invoices are signed in accordance with authorisation levels.

Prepare the remittances ready for sending to suppliers.

Produce individual cheques when required.

Produce BACS payment forms for direct individual payments.

Other Tasks and Responsibilities

Enter prepared Retail and Hospice journals onto SAGE.

Prepare and enter adjustment journals onto SAGE.

Prepare and enter other journals onto SAGE.

Using the bank payment and bank receipt method via the monthly income spreadsheet, enter all income and charges for the fundraising department.

Reconcile relevant banks on a weekly or monthly basis.

Carry out ad hoc reconciliations.

Complete spreadsheets as required.

Provide ad hoc information when required.

Provide ad hoc financial reports when required.

Work closely with other departments to maintain good communication.

Maintain the filing system.

The post holder will perform other duties not specified above but which are needed for the benefit of Katharine House Hospice, these may include, but are not limited to:

Assist all departments within Katharine House Hospice as necessary. A flexible attitude to their availability and attitude to work. A willingness to attend courses and conferences to enhance and develop the role within Katharine House Hospice.

Key Competencies and Skills Requirements

The post holder will be able to demonstrate:

Professionalism and approachability. Accuracy and confident IT skills. Excellent organisational skills and the ability to multi task. Accurate administrative and filing skills. The skills to meet deadlines and prioritise changing workloads. A positive and helpful attitude at all times. Flexibility in their approach to work. A reactive but assertive 'can do' approach at all times. Confident telephone manner. Excellent communication skills. A sense of humour.

Person Specification : Finance Assistant

Qualifications

Good basic education - Essential

Basic qualification or working knowledge of IT, to include Microsoft Office (Word, Excel)- Essential

Practical SAGE knowledge - Desirable

Accounting/book keeping qualifications- Desirable

Experience

Flexibility in approach to work- Essential

Knowledge of SAGE software system- Desirable

Ability to meet changing demands in workloads- Essential

Excellent communication skills- Essential

Experience of working in an office setting- Essential

Skills

Professional and approachable- Essential

Excellent interpersonal skills- Desirable

Accurate IT skills- Essential

Confident telephone manner- Essential

Accurate filing and administrative skills- Essential

Ability to work unsupervised- Essential

Microsoft Excel- Essential

Knowledge

Demonstrate a knowledge of the work of Katharine House- Desirable

Administration of Sales/Purchase Ledgers- Desirable

Experience and awareness of confidentiality- Essential

Other

A 'can do' attitude'- Essential

Commitment to equal opportunities - Essential

Flexible attitude to working pattern- Essential

Be receptive to new ideas- Essential

Ability to follow complex instructions accurately.- Desirable

Professionalism and approachability.- Desirable

Job Types: Part-time, Permanent

Pay: 24,341.00-25,650.00 per year

Expected hours: 15 - 30 per week

Benefits:

Company events Company pension Free parking On-site parking Private medical insurance Sick pay
Application question(s):

Do you require sponsorship? Please note we do not offer sponsorship Do you have experience of working in an office setting?
Work Location: In person

Application deadline: 08/08/2025