Job Description

The Finance Assistant will be responsible for processing, chasing and resolution of supplier bills and customer invoices. The ideal candidate will be able to multi-task and be accountable for the end to end processes on both Accounts Receivable and Accounts Payable.

Key Roles:

Customer Invoices. Raising customer invoices for projects team. Ensuring accurate and timely invoices. Credit Control. Actively ensuring customer debt is paid on time by obtaining payment confirmations. Processing credit notes for service and projects team Bank Reconciliations (spent and received) Assisting on accounts inbox Supplier Bills. Processing supplier bills for the business. Ensuring accurate and timely Approval Process: chasing internal staff for approval of bills Resolving disputed supplier bills ad hoc admin tasks/admin support to the finance team. Ad hoc data analysis Continuous process improvement Super user in Xero (accounting software)

Personal Profile:

You will be organised and detail orientated To work proactively with the team but also independently to achieve finance KPIs and deadlines Build relationships with teams outside of finance and focus on efficient back office processes Vocal and willing to challenge in the interests of the business Able to manage multiple tasks on a daily basis A go to person for any finance related questions
KPIS

Volume of invoices raised without a purchase order 7 day prior contact made to customers Payment dates/Remittance received from customers Volume of bills out for approval over 1 week old Feedback from suppliers regarding payments Improved automation of processes within Xero accounting system

Roles and Responsibilities

Credit Control

Confirm expected payment date from customers
Chase overdue debt
Raising and solutioning issues with Sales, Projects and Service team to clear debt
Update actions/comments on disputed overdue debt

Customer Invoices

Raising invoices as requested from projects team
Chasing Pos for those invoices raised without one
Ensure customer details are accurate and updated, following the customer application form process
Filing Customer invoices for archive

Accounts Payable

Chasing approval of bills
Processing out of pocket expenses

Manage Accounts mailbox

Respond and action on any emails within the Accounts mailbox
Work closely with the team to organise and prioritise emails within this account

Finance Processes

Maintenance of customer data
Maintenance of supplier data
Bank Reconciliation (AP and AR)
Automation of processes

Job Type: Full-time

Pay: 28,000.00-33,000.00 per year

Additional pay:

Bonus scheme
Benefits:

Additional leave Company events Company pension On-site parking
Schedule:

Monday to Friday
Experience:

Accounts payable: 1 year (preferred) Accounts receivable: 1 year (required) Xero: 1 year (required)
Work Location: In person