Job Description

About us

Vantec Europe Limited (VEU) are headquartered in Washington, Sunderland and owned by the LOGISTEED Group, headquartered in Japan. We are one of the top third-party logistics (3PL) providers in the Japanese market, and we are continuously growing our global business.

We currently operate 13 sites in the UK with a customer base in high volume automotive, premium automotive, construction equipment, lighting, automotive battery and offshore industries.

Specialising in last mile logistics and process design, we use a range of innovative ways to add value to our clients creating strong partnerships and investing in a deep understanding of our customers' business; their customers; the challenges they face and the goals they want to achieve.

Our services include Last-Mile / Just-In-Time JIT Warehousing, Kitting, Sequencing, Decant, Transport, and Linefeed. Our operations are underpinned by flexible and agile systems which integrate seamlessly with our customers and create robust processes.

Vantec created the UK's first immersive 'living warehouse' in 2018 and continues to pioneer work in IoT (Internet of things), trailblazing within the industry in our drive to be carbon neutral and net zero by 2050. Through eLearning and Vantec Interactive Experience (VIE) is pioneering how we train our people, with the introduction of interactive and engaging four wall and floor projection 3D immersive suites and Fork Lift Truck Simulator.

We focus on building positivity and energy in our business, recognising the work of our teams. We value the communities around us, and we are extremely focused on 'home grown talent' with commitment to nurturing and growing our own people. With Vantec is not just a job, it's a career and it's here for the taking.

Hillthorn Business Park, Washington, Tyne and Wear, NE37 3HG

39 hours per week:

07.55 - 16.35 Monday to Thursday

07.55 - 13.35 Friday

Finance Controller

The Finance Accountant is required to support the Finance Manager, ensuring finance activities are accurate and completed to deadline. Ensure a thorough understanding of head office and parent company reports and complete to deadlines. Able to deputise when necessary and assist finance staff where needed. Ensure good communication with staff and provide a high level of customer service, resolving financial queries efficiently and effectively. Complete self- training and development and ensure all company policies and procedures, specifically supporting those relating to financial standards (UK GAAP & IFRS) are adhered to. Support teamwork by being flexible and able to work overtime as and when required to fulfil financial demand. The finance accountant will be required to carry out any further tasks as deemed necessary; there is a requirement to be flexible with regards to the role as activities may change.

Responsibilities

Update or create new Standard Operating Procedures (SOP's) in relation to your role and knowledge. Assist and support finance team as and when required. Ensure good housekeeping and regularly carry out paper, electronic filing and archiving - ensuring confidentiality of data. Check the Logistics monthly supplier payment runs before administrators/officers' input into Barclays and check all payments as required. Ensure correct authorisation of payments in Barclays bank and file bacs paperwork in Logistics folders. Oversee Sales/Purchase ledger and assist where necessary. Check Voucher Transaction report weekly to ensure cost postings are in the correct codes. Prepare consolidated Quarterly VAT returns, once checked and approved by Finance Manager, upload into HMRC site, print and file paperwork. Reconcile vat accounts monthly. Management of assets, collate required paperwork according to the policies and reconcile SAP assets with manual asset register. Communicate with managers each quarter to gather confirmed asset checks, ensure necessary paperwork is completed for additions, transfers, disposals, sales. Check Logistics new assets and input new items into assets register, dispose of assets where necessary and run depreciation at month end. Prepare Logistics prepayments journal. Once checked, import journal and reconcile at month end. Check Logistics GBP, currency and voucher reconciliations are completed by finance administrator by deadlines, pass to Finance Manager for signing. Check and prepare data in Variable & Overhead accruals, once checked by Finance Manager, create and post journals, and reconcile at month end. Check and prepare data for Deferred costs, once checked by Finance Manager, create and post journals and reconcile at month end. Check and reconcile all payroll control accounts in the balance sheet. Check all month end journals are posted and balance sheet reconciliations are completed. Analyse all costs prior to month end, ensuring correct coding and departments are used and amend where necessary, reporting any anomalies to Finance Manager. Check costs against budget and forecast monthly and report with narratives to Finance Manager before month end close. Input monthly profit and loss (P&L) final data into General Manager reports and email after month end closes. Collate Logistics data and input into Vantec Corporation (VTC) monthly packs (Parts 1, 1.5 & 2) once checked by Finance Manager, send reports according to deadlines. Collate data into the monthly Performance Report. Collate data into the monthly Performance Report, once checked by Finance Manager, send reports according to deadlines. Collate data into Part three monthly performance report & forecast, once checked by Finance Manager, send reports according to deadlines. Prepare data for input into monthly Managing Director (MD) report with support from Commercial. Collate data and input into the monthly AR report, once checked by Finance Manager, email according to monthly deadlines. Schedule Vantec Corporation (VTC) reports - monthly, quarterly, annually, collate data and once checked by Finance Manager, send reports according to deadlines. Prepare data for monthly rolling forecasts in preparation for month end. Attend Logistics monthly credit control meetings and support where needed. Gather data and input on national statistics reports (various monthly, quarterly & annually) and send data by deadlines. Assist finance manager with quarterly financial data. Support internal self-audits with the compliance department where necessary. Arrange onsite visits to physically check assets at least once per year Assist with checking finance files and processes in preparation of internal and external audits. Assist with internal and external audit preparation. Any other duties as covered by your contract of employment and to support team

Employment accountabilities

Stakeholder/Customer:

The finance accountant must be aware of the importance of customer service, for both internal & external customers, suppliers and staff. Must always maintain a professional attitude. Manage all tasks as required to ensure efficiency & accuracy and deadlines are met. Support all tasks as required to ensure a high level of customer service to others and aid resolving financial queries.

Staff/People/Team:

To work positively with all management and interfacing departments.

To maintain a professional, polite and respectful attitude to others always. To understand Equality, Diversity and Dignity policy, respect others and observe this policy in the workplace, ensure contraventions are reported. Actively communicate with all team members which includes operational staff (Team Leaders, Supervisors and management) and indirect staff, senior managers and general managers. To foster a team work ethic by ensuring participation in all team activities, support the team by being flexible and available to work additional hours as needed. Being part of a team will require you to perform other duties and carry out training to multitask and cover colleagues when required. Liaise regularly with your manager/supervisor regards completion or issues with time specific activities and month end deadlines. Provide constant feedback to your manager of potential issues or errors. Support Finance Manager as and when needed for future recruitment of staff. Follow month end plan to achieve deadlines, report to Finance Manager of any issues.

Processes/Policies:

Carry out tasks/functions as directed and always follow finance procedures and processes. Ensure financial policies are understood and applied throughout your work. If SOP's or Policies are not accurate it is the finance controller's role to report any anomalies to the Finance Manager and assist updating. To ensure all activities are carried out in accordance with company policies, Employment, Environmental, Health & Safety policy. Ensure good housekeeping and regularly carry out paper, electronic filing and archiving. Seek continual improvement and efficiency of processes and actively plan to completion. Support the Finance Manager with clear/concise decision making and problem solving.

Results:

Ensure the highest Health and Safety standards are maintained. Ensure daily/monthly tasks are prepared, checked and completed to given deadlines and report any issues to your manager. Ensure all work carried out is of a high quality, accurate and has the attention to detail required. Achieve personal development objectives and training by the given deadlines. Meet Vantec Europe Ltd standards for productivity, ensuring efficiency and be actively working towards continual improvement. Achieving the targets and job standards set out by your manager. Assist in preparation of all internal and external audits.

Financial:

Ensure financial standards and ethics are met, keeping within the requirements of the LOGISTEED Ltd. internal audit and financial external audit.

Knowledge and experience

Essential

Knowledge of all areas of finance (Sales, Purchases, Banking, Balance sheet, Profit and Loss and Budgeting). Knowledge of financial journals and analysis of financial costings. Experience of working in a finance environment and working in a team. Knowledge of basic and intermediate level of Word and Excel functions. Knowledge of preparing and updating standard operating processes. Knowledge of customs duty and vat. Experience of supervising a team, ensuring efficiency and deadlines are met, managing and resolving conflict.

Desirable

Knowledge and use of Microsoft D365 accounting system. Knowledge of using Internet banking systems Knowledge of working within a warehouse environment Knowledge of VAT preparation and returns and reconciliation Experience of analysing complex financial data and presenting findings

Competencies

Knowledge and use of Microsoft D365 accounting system. Punctual, good timekeeper. Developing self and achieving training objectives. Observe a professional, polite and respectful attitude to others. Consistent communicating skills. Able to work effective under pressure. Able to plan, organise and manage workload. Presentation skills. Able to manage distractions. Able to meet deadlines. Numeracy and Literacy skills. Attention to detail and accuracy. Creative and Innovative, looks for constant improvement and efficiency. Positive and proactive attitude. Self-motivated and enthusiastic. Work effectively unsupervised. Able to manage and develop staff. Work as part of a team. Ability to work positively and efficiently under pressure. Ability to understand and carry out work instruction. Ability to plan, check and complete financial month end activities to deadline. Ability to support Finance Manager with month end reporting, consolidation, head office reports.

Skills and qualifications

Essential

Qualified / Part Qualified Accountant with recognised accountancy body (eg, ACCA, CIMA, CIPFA).

Desirable

Knowledge of all areas of finance (Sales, Purchases, Banking, Balance sheet, Profit and Loss and Budgeting). Knowledge and use of Microsoft D365 accounting system. Knowledge of financial journals and analysis of financial costings. Knowledge of using Internet banking systems. Completion of Level 3 AAT certificates or similar level. Basic and Intermediate word and excel qualification.

Other

Essential

Must ensure confidentiality and security of all financial and payroll data and report any issues. Ability to understand and prepare for internal and external audit. Ensure policies are procedures are followed. Flexible and able to work overtime, sometimes in short notice.
Job Type: Full-time

Pay: Up to 37,237.00 per year

Benefits:

Cycle to work scheme Employee discount On-site parking
Schedule:

Monday to Friday
Work Location: In person