Job Description

Finance & Facilities Administrator
Location: Liverpool City Centre (Fully Office Based)
Hours: Full-time, Monday to Friday, 9:00am - 5:00pm
Salary: 36,000 - 37,000 per annum
Contract: 3-month temporary contract, with the potential for extension or permanent placement
Requirement: Must be available to start ASAP and able to pass an enhanced DBS check
My client is a well-established charity based in Liverpool, recruiting a Finance & Facilities Administrator to play a vital role in their small, dedicated team.
About the Role
This varied and hands-on role will suit an experienced and highly organised administrator with solid finance and facilities experience. You will support day-to-day financial operations, ensure smooth office and building management, and assist with payroll and HR administration.
This role is fully office-based (no hybrid or remote working) and requires someone with excellent attention to detail, strong communication skills, and the ability to work proactively and collaboratively across departments.
Key Responsibilities
Finance & Administration

• Maintain all aspects of the charity's finance systems (SAGE), including accounts payable, receivable, petty cash, and payroll processing.
• Prepare financial reports for internal stakeholders and support end-of-year accounts preparation.
• Monitor service charge contributions and minor cash transactions.
• Maintain pension scheme administration and liaise with external providers.
• Support office operations with IT systems, reporting, and general administration.

Human Resources & Payroll

• Prepare monthly payroll information and manage PAYE and pension data.
• Maintain HR records and monitor staff absences, training, and compliance checks.
• Liaise with external HR and payroll providers.
• Manage enhanced DBS checks for new staff and renewals.

Facilities & Health & Safety

• Conduct regular building checks and maintain the facilities log in line with Ministry of Justice standards.
• Liaise with contractors (cleaning, catering, maintenance, etc.) and organise annual safety checks.
• Maintain the Asset Register and coordinate repairs or services as needed.
• Oversee fire safety compliance and general Health & Safety requirements across the site.

Person Specification
Essential:

• 5 GCSEs (Grades A-C), including English and Maths.
• Strong numeracy, literacy, and IT skills (Excel, Word, Outlook).
• Experience with finance systems (ideally SAGE).
• Able to work independently and manage varied workloads.
• Strong interpersonal and communication skills.
• A team player with a flexible, can-do attitude.

How to Apply
If you're an experienced finance/admin professional looking to use your skills for a good cause - we'd love to hear from you.
Apply today with your CV and a brief cover statement.
Start date: ASAP
Please note: All offers are subject to an enhanced DBS check.
Brook Street NMR is acting as an Employment Business in relation to this vacancy.

Skills Required