Job Description

Vacancy Type
Permanent
Location
HMP Edinburgh
Pay Band
F
Salary
52,356-55,886

Closing Date

22/08/2025, 12:00
Hours of work
Normal Office Hours
Full or Part Time
Full-Time
Weekly Hours
35
Job Purpose
With support and guidance, the post holder is responsible for the integrity of all data processed through the systems within their remit, ensuring compliance with Scottish Prison Service (SPS) policies and guidance. In addition, the post holder will ensure all business processes, systems and procedures are robust, controlled and will withstand audit scrutiny. As a member of the establishment's Senior Management Team (SMT), the Finance Manager is responsible for budget management and reporting that provides the necessary information and support for successful delivery of operational business.


With line management responsibilities across other areas of non-operational business, the role holder will ensure that all staff within their remit are trained to meet the ever-changing demands and challenges of this busy prison.



Responsibilities
Advise the Governor and SMT on all aspects of locally controlled budgets and on all policy and strategic matters relating to Finance and Business matters within remit.

Responsible for all financial systems and processes and compliance to the Financial Policy and Guidance Manual and other directives, including completing mandatory controls such as month and year end reconciliations and reports, safeguarding of assets and control of cash and bank accounts.

Ensure that all Procurement activities conducted by the establishment comply with Procurement policies and procedures.

Deploy, motivate and ensure that all staff within the Finance and Administration department are competent to undertake their duties and to provide appropriate line management support and training through effective application of relevant HR policies.

Management of the establishment's annual budget including budget planning, devolvement and budget projections that provide an accurate statement of the establishment's budget outturns.

Provide a flexible and proactive Finance & Administration service commensurate with the needs of the establishment and the wider SPS

Person Specification

SPS recruitment and selection practice is based on the fundamentals of our Competencies for Success Framework. This identifies behaviours and standards required both of applicants seeking to join us, and our staff in their respective roles. Assessment of specific behaviours, of which there are eight, will be determined by the role you are applying for. Whilst it is unlikely you will be assessed on all of them, you will be assessed on those identified as key to role.
Qualification Requirements
Possess an HNC accountancy qualification or qualified Accounting Technician (or equivalent).
Knowledge, Skills and Experience Requirements
Proficient in planning and profiling of annual budgets that supports local and national delivery plans. Experience in the on-going monitoring of budgets that provides SPS senior management with accurate financial forecasts throughout the year for pay, income, expenditure and capital funding.

Essential

Proficient in the use of a windows based financial management system including management of stock control, accounts payable and receivable ledgers assuring accurate representation of local payables and receivables balances. Compliance with appropriate legislation (e.g., VAT).

Essential

Excellent knowledge of accounting processes and procedures that provides assurance and good governance. Proficient in the preparation of monthly and year end accruals and prepayments. Management of financial reconciliations and control accounts for inclusion in monthly and year-end financial reports.

Essential

Ability to assess and review information and recognise potential issues and the ability to interrogate and interpret financial data that will provide management information and support decision-making.

Essential

Behaviour Requirements
Relationships & Collaboration
Listen & Communicate

Solve Problems & Make Decisions

Plan & Organise
Selection method 1
Interview
Selection method 2
In-Tray